Position Title:  Office Coordinator

Who we are:

ONxpress Transportation Partners has been selected by Infrastructure Ontario and Metrolinx to lead the charge in modernizing rail service across the Greater Toronto and Hamilton Areas with the On-Corridor Works project. We're on a mission to make GO trains faster, greener, and more efficient than ever before.

This project is no small feat—it's complex, it's large-scale, and it's about transforming how people move. But we're not doing it alone. Collaboration is at the heart of everything we do, along with a strong commitment to safety and making sure everyone has a fair shot at success.

The ONxpress Way

At ONxpress, diversity isn't just a buzzword—it's essential to our success. We're building a team that strives to hear everyone's ideas, no matter who you are or where you come from.

This is an extraordinary project with an extraordinary team! We are proud to offer extensive learning and development opportunities, three (3) weeks paid vacation, RRSP matching, benefits starting day one and so much more to showcase our commitment to the people bringing this project to life. 

If you're passionate about making a difference and want to be part of something exciting, we want to hear from you. Let's work together to create a better, brighter future for our communities—one train ride at a time.

What You’ll Do Here:

•            Implement, review, and evaluate new administrative procedures to support property management operations.

•            Coordinate and plan for office services, such as equipment, supplies, forms, acquisition or disposal of assets, parking, office access cards, maintenance requests, office organization, seating plans, office moves, etc.

• Manage the monthly ordering of general office supplies, including kitchen, stationery, and inventory, ensuring availability without overstocking.
• Handle mail and courier management, ensuring timely deliveries and shipments.
• Prepping desks for new hires(emptying, cleaning, providing supplies).
• In collaboration with the Communications department, facilitate office communications.
•  Support the planning and execution of office & company events
• Ensure meeting rooms are set up, clean, and operational throughout the workday.
• Be an active member of the Health & Safety Committee
• Provide administrative support for the Project Director and Deputy Director, including calendar management, light communication, and meeting coordination support.
• Point of contact and administrator for the Tango desk booking system
• Liaison with the client and the partners' administrative teams

What You Bring to the Team:

• No Job Too Big or Too Small attitude: the right candidate is ready to tackle any task with enthusiasm and efficiency

• A proactive approach to identifying opportunities to streamline processes or improve efficiency
• Strong organizational and time management skills are critical. These skills enable the candidate to manage multiple tasks simultaneously, prioritize effectively, and ensure all deadlines are met.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Willingness to learn
• Ability to work independently on projects, with tight deadlines, under minimal supervision, and thrive in a fast-paced, high-growth environment.
• Proficiency in Microsoft Office programs.

• Minimum 2 years of office coordination and administrative assistance experience

What You’ll Bring to the Team: 

• Minimum of one year of AutoCAD drafting experience.
• Post-secondary education in Civil Engineering or Architectural program.
• Strong proficiency with AutoCAD software and experience customizing AutoCAD, scripts, tools and Menu’s.
• Basic understanding of municipality standards is considered an asset.
• Experience with utility projects, specifically telecommunications, hydro and gas, considered an asset.
• Proficient with the use of computers and software, including MS Office (Word, Excel).
• Good understanding of how to read civil engineering drawings and site plans.
• Excellent safety and attendance record and previously demonstrated strong safety awareness.