Position Title:  Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator to help us get there!

Aecon Green Energy Solutions Inc. is bringing energy solutions to residential customers in Ontario. This includes a wide range of heating/cooling solutions such as furnace, geothermal, heat pump products and solar solutions for both new build and retrofit homes.

Reporting to the Administration Supervisor, the Project Administrator will be responsible for supporting the daily administrative activities of the job site.

What You'll Do Here:

• Learn, interpret, and apply organizational policies, rules, and regulations.
• Handle invoices with respect to distribution to appropriate departments for approval.
• Assist with the account assignment of inventory and orders.
• Reconcile monthly invoices and allocate costs.
• Analyze orders and follow up on any missing information when needed.
• Maintain an organized data system.
• Work on quotations for parts and equipment needed.
• Create Purchasing Orders for different suppliers.
• Receive ordered items with packing slips into the system.
• Reviewing and entering data information into the appropriate databases
• Handle customer communication and follow ups.
• Ensure and assist in the completion of accident reports.
• File and maintain safety documents and reports on the Safety SharePoint.
• Cover for Warehouse Associate in their absence. 
• Assist in weekly inventory cycle counts.
• Performs other duties and responsibilities as required.

What You Bring to the Team:

• Experience in an administrator position, within the HVAC industry is considered an asset.
• Superior written and verbal communication skills.
• Adaptable to learning and using new systems (CRM, ERP, etc.)
• Ability to show discretion with confidential and/or personal material.
• Ability to multitask and prioritize workload, handling various job responsibilities at once.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint etc.).
• Proficient with Data Entry in ERP systems
• Ability to Proactively verify data through source documents.
• Able to Monitor and update existing data as required.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.