Position Title:  Administrator, Office

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About Us 

With over 50 years of nuclear experience; Aecon reputation for reliability, safety, and performance has continually made us a contractor of choice. We offer an unparalleled depth of expertise and a broad range of capabilities that can be called upon to deliver an integrated solution to virtually any nuclear challenge. Aecon-Wachs broad range of services and seamless solutions to our clients on numerous projects, from plant modifications to a long-term maintenance contract for nuclear facilities, design-build ISFSI, reactor overhaul or large component replacement for plant life extension, site preparation & large component removal for decommissioning, specialty welding and cutting tool and site services, safety class component, pipes and custom steel fabrication.

Aecon-Wachs has kept pace with the increasingly challenging demands of the industry – the need for more capacity, greater efficiency, innovation, and more stringent environmental controls; we achieve this all while maintaining our unparalleled commitment to safety. Safety First is our number one core value and it is deeply ingrained at all levels of our organization, from leadership through our frontline workers. We firmly believe that positive results can only be achieved by providing safe, healthy, working conditions and impeccably maintained equipment.

When it comes to the of future nuclear projects, we have the capabilities to manage engineering, procurement, construction, maintenance, and fabrication services including project development, project management and project financing. From design and engineering to construction delivery, and project finance, we work tirelessly to make expectations a reality.

Reporting to the Director, US Operations, the Office Administrator is responsible for the day-to-day office maintenance activities including reception, facilities and administrative functions

What You'll Do Here 

Reception 
•    As first point of contact for company, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
•    Ensure that every guest is signed in
•    Maintain the reception area in a tidy and presentable manner
•    Answer incoming calls; refer all inquiries to the appropriate individuals, divisions, or departments across the organization
•    Observe and report any security issues
•    Organize gifts and office events, as needed
•    Assist in large item and special mailing requests

Facilities
•    Plans, co-ordinates and oversees the day-to-day building operations and maintenance
•    Point of contact for Aecon employees with regard to building operation and maintenance issues 
•    Co-ordinates and manages the acquisition and installation of furniture for Aecon employees
•    Issue out FOB’s for building access as required; cancelling when no longer needed
•    Maintain floor plan and office email distribution lists

Travel Arrangements & Expenses 
•    Make travel arrangements for senior leaders as required
•    Complete expense reports and submit to Concur for processing
•    Update and maintain travel profiles

Administrative Responsibilities
•    Overall office coordination
•    Coordinate and maintain senior leadership calendars
•    Act as lead for, administration, registration and coordination of office social events
•    Book and maintain meeting rooms as required
•    Order office supplies, including stationary tea and coffee
•    Accept deliveries and distribute mail
•    Backfill other corporate business functions as needed
•    Other duties as assigned
 

What You Bring To The Team

•    Post secondary education in Business Administration or similar
•    Reception or facility administration experience, 2-3 years
•    Self-starter, resourceful and able to work independently
•    Excellent planning, problem solving and organization skills
•    Ability to prioritize tasks and handle multiple projects on tight deadlines
•    Excellent communication skills, verbal and written; dealing tactfully with peers, clients, visitors and suppliers
•    Excellent computer skills using MS Office Products
•    Must be able to deal with sensitive issues in a confidential manner
•    Knowledge and compliance of Aecon safety policies and procedures
 

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. If you require accommodation under the EEOC during any step of the application process please click here.

At Aecon, we deeply appreciate the dedication and skills cultivated through military service. We encourage veterans to apply, recognizing the diverse perspective, resilience, and leadership abilities you bring. Your experiences are invaluable assets as we strive towards our shared goals.