Position Title:  Federal Executive Administrator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Administrative Responsibilities

• Support Senior Leadership in the pursuit/execution of federal business
• Coordinate and maintain senior leadership calendars
• Book and maintain meeting rooms as required
• Order office supplies
• Arrange Meetings and maintain meeting minutes
• Backfill other office administrators in corporate business functions as needed
• Other duties as assigned

Travel Arrangements & Expenses

• Make travel arrangements for senior leaders as required
• Complete expense reports and submit to Concur for processing in accordance with company policy
• Update and maintain travel profiles
• Assist in Conference event planning including trade show exhibit displays

 What You Bring To The Team

• Post secondary education in Business Administration or similar
• Minimum 5 years of experience in a administrative role
• Applicant must be a United States Citizen
• Self-starter, resourceful and able to work independently
• Excellent organizational skills to prioritize tasks, efficiently plan, develop solutions and maintain records
• Ability to prioritize tasks and handle multiple projects on tight deadlines
• Effective communication skills, verbal and written; dealing tactfully with peers, clients, visitors and suppliers
• Experience with operational procedure writing and documentation
• Knowledge of work flows Documentum/Aconex considered a plus
• Excellent computer proficiency using MS Office Products to produce integrated products using Word, Excel and Powerpoint
• Experience working in a Sharepoint environment
• Skilled in the development and utilization of forms
• Ability to interact professionally with collogues and visitors
• Flexibility to adapt to changing priorities and demands
• Experience in developing dashboard metrics
• Must be able to maintain sensitive issues in a confidential manner
• Knowledge and compliance of Aecon safety policies and procedures

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. If you require accommodation under the EEOC during any step of the application process, please click here.

At Aecon, we deeply appreciate the dedication and skills cultivated through military service. We encourage veterans to apply, recognizing the diverse perspective, resilience, and leadership abilities you bring. Your experiences are invaluable assets as we strive towards our shared goals.