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Date:  Jan 23, 2023

Sherwood Park, AB, CA

Operating Sector:  Finance

Position Title:  Administrator, Project

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


Aecon Industrial provides a complete range of services to the oil & gas, petrochemical, pulp & paper, mining, and power generation sectors.  Our experienced teams plans, manages and constructs projects of all sizes using cost-effective solutions to complete client projects on time and on budget. The company offers superior scheduling, quality control, risk management and a leading edge safety program.  


Position Overview

Reporting to the Project Accounting Supervisor, the Project Administrator is responsible for providing the accurate time entry of site(s) employees and day-to-day project accounting administrative support to enable the projects to achieve their objectives..


Key Responsibilites

  • Enter hourly payroll and check entries to ensure accuracy on daily/weekly basis
  • Compile and review employee new hire packages to ensure accuracy and completeness before submitting to corporate payroll group
  • Support project personnel and employees in relation to day to day payroll
  • Work with union representatives and the respective union halls
  • Work closely with project accountants and finance members, corporate payroll, as well as personnel situated on projects sites
  • Enter project allowances in accordance with union agreement or personnel documentation
  • Enter staff payroll in coordination with field personnel
  • Coordinate mobilization, camp assignments and travel including flights as required
  • Onboard hires into client systems
  • Upload of project equipment hours
  • Create LEMS; gather backup documentation such as timesheets, accounts payable and invoices; direct entry into client systems
  • Monitor status of third party supplier invoices to ensure timely processing of costs
  • Prepare vendor invoicing for unionized and non unionized contractors
  • Compile monthly project reconciliations as required
  • Providing financial administrative support and other duties as required
  • Provide cross shift / vacation coverage
  • Provide training as needed
  • Ensure audit compliance and assist with audit gathering requirements


Required Knowledge and Experience


  • Experience with trade and CLAC collective agreements
  • Knowledge of payroll principles, practices, and provincial Employment Standards
  • Related post-secondary education and professional payroll work experience within a construction environment
  • Demonstrated computer software proficiency with Microsoft Office applications and SAP software is an asset
  • Excellent organizational skills in order to handle multiple deadlines and tasks within a high-pressure work environment
  • Excellent interpersonal and communication skills
  • Attention to detail and accuracy
  • Ability to handle sensitive and confidential information in a professional manner
  • Able to perform in a fast paced environment


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.


We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.