Position Title:  Administrator, Project

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About Us 

The Joint Venture of SNC Lavalin Nuclear and Aecon was formed in 2013 to support the 12.8 Billion-dollar Darlington refurbishment. The Joint Venture was rebranded under a single unified name CanAtom in 2018. The goal of CanAtom is to strengthen our project delivery and ensure we are functionally aligned as a single and cohesive EPC team. The joint venture was awarded a contract with Ontario Power Generation (OPG) to carry out multiple projects at the Darlington Nuclear Generating Station, including a Retube and Feeder Replacement (RFR) project, a Turbine Generator Refurbishment (TGR) project and an Extended Services Master Services Agreement (ESMSA) with Ontario Power Generation (OPG) for projects at both the Pickering & Darlington Nuclear Generating Stations. The Construction is looking for a Project Administrator to join the team on a 6 month contract. The ideal candidate will hold an active OPG Clearance. 

What You'll Do Here 

•    Support team on all project meeting requirements, including booking rooms, ordering lunches, meeting minutes etc.
•    Suggest and implement improved work methods and systems relating to administrative tasks
•    Assist team in printing of project materials
•    Prepare courier and fax 
•    Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
•    Order office supplies and promotional items for Project 
•    PowerPoint presentations
•    Assist in all payroll and onboarding duties such as entering timesheets, audit reports, prepare new employee packages and termination/layoff forms
•    Responsible for IT onboarding of all project team members, including IT requests for OPG Lan account access.
•    Manage tracking and coordination of CanAtom Employee Incentive Program
•    Working with Onboarding & Common Training & Trade Supervision, assist in ensuring workers attend required training

•    Other duties as required
 

What You Bring To The Team

•    Possess several years office related experience
•    Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual
•    Needs to know the basic organizational structure
•    Excellent verbal and written communication skills
•    Demonstrated strong organizational and time management skills
•    Must be detail oriented with the ability to multi-task on a regular basis
•    Must have a strong customer service orientation
•    Ability to prioritize and coordinate with associated department
•    Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook
•    Must be able to communicate clearly and concisely to all levels of the organization
•    Must be able to deal with sensitive issues in a confidential manner

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.