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Date: 
Location: 

Toronto, ON, CA

Operating Sector:  Human Resources

Human Resources Administrator

At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.

 

Position Overview 

Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

 

Reporting to the Human Resources Director for Aecon Civil East, the Human Resources Administrator will provide administrative and coordination support to the Civil East Human Resources and operations team. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.  

 

Key Responsibilities

Payroll and HRIS

  • Responsible for working closely with payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, compensation changes, taxable benefits, project uplifts.
  • Responsible for salary reports and ensuring data accuracy and integrity.  
  • In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department.  
  • Collect and file all associated paperwork.  
  • Ensure proper back up and signatures are on all paperwork.  
  • Generates standard daily, weekly and monthly reports.(i.e. new hires, terminations, headcount, benefits, training, performance reviews etc.). 
  • Participate in data audits.
  • Generate new and ad hoc HRIS reports as needed by the HR department.  
  • Monitor vacation tracking and coordinate end of year vacation roll over process.

 

Recruitment, Onboarding and Offboarding

  • Post all available positions internally and/or externally depending on the recruitment strategy. 
  • Take down all filled positions and ensure the Aecon website is up to date with only current positions. 
  • Participate as needed for campus/ co-op recruitment. 
  • Main point of contact for drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date.
  • Perform reference checks for potential candidates as needed. 
  • Participate in interviews as needed. 
  • Maintain the recruitment dashboard for the corporate team.  
  • Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.  
  • Prepare new Employee Orientation packages. 
  • Act as liaison between HR, new hire and manager regarding onboarding information. 
  • Offboard employees including communication with payroll and IT.

 

Benefits 

  • Responsible to ensure that employees are enrolled in the benefits program. 
  • Act as employee liaison to the pension & benefits department. 
  • Responsible to submit any associated documentation needed to the pension and benefits department.  
  • In charge of investigating and answering employee questions associated with benefits. 
  • Process all health and wellness benefits. 

 

Training 

  • Ensure that Tuition & Request for training forms are completed, organized, and tracked.  
  • Coordinate & organize training sessions (booking of rooms, equipment required, materials printed etc.) in all disciplines of training when needed.  

  

Employee Relations  

  • Responsible for answering or directing employee inquiries. 
  • Draft employee verification and reference letters on an as needed basis.   

 

Reporting 

  • In charge of submitting monthly corporate reports to Corporate (Headcount, Contract Employees, and Turnover Report, HR Dashboard  etc.). 
  • Enter and update workforce planning changes into SAP. 
  • Maintain the org chart for the HR team and other department org charts. 
  • Complete and submit ad hoc reports on an as needed basis. 
  • Complete Statistics Canada wage surveys as required. 
  • Track and reconcile vacation, inclusive of creating an annual vacation carry over report.

 

Other 

  • Code HR related invoices and liaise with the A/P department.
  • Responsible for participating in identified compensation surveys (i.e. PEO).  
  • Maintains HR forms to ensure availability for employee use. 
  • Maintaining and updating highly confidential information on a daily basis.
  • Files administrative documents in employee files.  
  • Participates in special projects and performs additional duties as required.  
  • Fosters Aecon’s Core Values the department and throughout the company. 
  • In charge of returning unsolicited calls to the HR department. 
  • Performs a variety of clerical and administrative duties in support of Human Resources.
  • Schedule meetings for HR and others on an as needed basis.
  • Create presentations when necessary/ as requested.
  • Send out email communications when necessary/ as requested. 
  • Other duties as assigned  

 

Required Knowledge and Experience

  • Post-secondary education with a major in Human Resources or related field. 
  • 1 - 3 years’ experience within Human Resources.
  • Experience working in an operational environment such as construction, oil and gas or engineering is an asset.
  • Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables. 
  • Experience with SAP and Success Factors is an asset. 
  • Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
  • Excellent problem solving skills.
  • Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders. 
  • Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint).  

 

Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

 

If you require accommodation during any step of the application process please click here.