Position Title:  Permits, Licenses, Approvals and Agreements Manager

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  

What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

We are currently looking for our next Permits, Licenses, Approvals and Agreements Manager to join our major projects civil east division at our Toronto Head Office.

What You’ll Do Here:

• Managing the updates and maintenance of the Project PLAA Tracker

• Managing the process required to obtain and maintain the Project Permits, Licenses, Approvals and Agreements associated with the Project
• Coordinate the use of the tracking system to track the progress of PLAA throughout the project
• Managing and maintaining a PLAA register to give the project team an oversight on upcoming and expected permits
• Create and maintain permitting tracker to track comments, responses, submissions, resubmissions of all permit applications
• Managing working relationships with Governmental Authorities and Stakeholders, ensuring that external Stakeholders agencies (City of Toronto, TTC, MECP, TRCA, MTO and GO transit) are engaged when appropriate
• Managing plans and records related to Project Permits, Licenses, Approvals and Agreements, including ensuring that required documents are uploaded to registries or otherwise transmitted as required by Contracting Authority and Governmental Authorities
• Fulfilling Project responsibilities regarding the PLAA Advisory Committee
• Update Design manager every week on progress of each permit application. Also, to advise of critical issues that can hold up permit approvals
• Coordinate the internal PLAA working group meetings, including minute taking and issuance of invitations
• Writing monthly reports and spreadsheets pertaining to PLAA processes, progress, and updates
• Prepare various senior management permitting updates as required
• Work with document control to keep track of project report and plan submittals
• Coordinate with team members from different design and construction disciplines to incorporate necessary input for each permit in a timely manner. This shall include but not limited to meetings with the Designers and the Designer Builder’s Technical Department Discipline Managers
• Track document submittals, alerting team members of risks related to reports and plans due dates required by Contracting Authority and coordinating a Non- Conformance Report with team members on extensions needed on plans and reports
• Document and report progress on PLAA and document submissions and updating project leads with updates 
• Coordinate with the design team on design packages for PLAAs and document submissions to different stakeholders

 What You Bring to the Team:

• 10+ years of experience with permitting, licensing, approvals, and agreements
• Detailed knowledge and extensive experience acquiring permits, licenses and approval requirements for major infrastructure and transit infrastructure projects
• Bachelor of Engineering (Civil) preferred, or equivalent
• Extensive knowledge of relevant legislation procedures, and permit requirements, including the Ontario Water Resources Act, Building Code, Planning Act (Ontario), Metrolinx Act, 2006 (Ontario), Municipal Act (Ontario), railway corridor infrastructure and related construction projects
• Project Management Certificate preferred
• Acquainted with project management processes and techniques
• Well versed in civil engineering principles, theories, applications
• Excellent inter-personal and communication skills
• Leadership and teamwork skills
• Excellent working knowledge on computer programs such as Microsoft Office, SharePoint, Aconex, Primavera P6 and Bluebeam
• Working knowledge of plan review and approval procedures associated with major transportation infrastructure design and construction, located primarily on a public right-of-way
• Ability to understand and interpret requirements and responsibilities articulated within project-related agreements related to PLAA
• Capacity to identify and manage all the essential components of a PLAA tracking system
• Efficiently and effectively use standard computer software.
• Actively participate in external and internal project meetings, and to provide leadership to peers and other team members when dealing with PLAA issues

What Makes us Aecon Proud:

• Engaging and agile workplace culture, collaborative and inclusive teams
• Commitment to sustainability and to becoming a net-zero company by 2050
• Investing in our people through a variety of learning and development programs such as Aecon University, BluePrint leadership program, and Project Management Academy
• Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more.
• Tuition reimbursement opportunities
• Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more
• Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. If you require accommodation during any step of the application process, please click here.