Position Title:  Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Safe. Trusted. Respected. Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

Aecon’s Major Projects West division is hiring a Project Administrator for our St. Mary’s Interchange Project in Winnipeg, Manitoba. This is an important project for Aecon and the community which will provide critical infrastructure to a growing city and better access to important economic corridors. The contract is a $135 million design-build contract for the construction of an interchange at Perimeter Highway (PTH 100) and St. Mary’s Road. 

What You’ll Do Here:

• Ensures time entries/hours worked are capture in the system and updates crews.
• Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are entered into system.
• Match packing slips received from the field with purchase orders issued and invoices received.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Deal with supplier demands via email or telephone.
• Enter Requisition purchase orders and ensure receiving is processed in a timely manner.
• Processing of AP invoices including obtaining correct signatures and uploading to the system.
• Uploading documentation into document control system.
• Perform and maintain organized documentation and filing.
• Order office and safety supplies for site trailer.
• Performs other duties and responsibilities as required.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

 
What You Bring to the Team:

• Position will be working on a construction site, previous experience in the construction industry is an asset.

• Must possess 1+ years of office related experience with knowledge of purchasing, accounts payable, document control, and payroll. 
• Intermediate level of computer skills in MS Word and MS Excel.
• Experience using SAP preferred.
• Strong communication skills, ability to deal tactfully with employees, visitors and customers.
• Must be a team player, be able to work independently and prioritize workload.
• Adaptable to flexible work schedule when required to meet deadlines.
• Be a champion of inclusion and diversity. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.