Position Title:  Project Administrator - Operations

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  

Position Overview 

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects.  Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator to help us get there!
 Reporting to the Sr Project Manager, the Project Administrator will be responsible for supporting the daily activities of the job site. This position is located in Abbotsford, BC.
 
Key Responsibilities 

• Learn, interpret, and apply organizational policies, rules, and regulations.
• Ensure all invoices are entered in a timely manner, coded and sent for approvals. 
• Call vendors to clarify questionable invoice items, prices and obtain approval signatures.
• Assists with the creation and submission of project billing.
• Assist with processing payroll, onboarding and offboarding requests.  
• Coordinate and prepare job packages including locates, permits, materials.
• Maintain an organized data system. 
• Maintenance of Rental Schedule and processing/receiving of related invoices.
• Maintaining necessary equipment lists.
• Providing clerical and administrative support and other duties as required.

 
Required Knowledge and Experience

• Experience in an administrator position, within the construction industry considered an asset. 
• Effective interpersonal and communication skills, both written and oral.
• High attention to detail.
• Ability to show discretion with confidential and/or personal material.
• Excellent organizational skills in order to handle multiple deadlines and tasks within a high-pressure work environment.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint etc).
• Results-driven attitude.
• Collaborative work style.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.