Position Title:  Administrative Assistant

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Aecon Nuclear is a total solutions provider, we offer services based on many decades of experience, in-depth knowledge, and a broad range of qualifications to support nuclear power clients in the construction, maintenance, and decommissioning of their plants.

Aecon is an equal opportunity employer, and we are committed to supporting diversity inclusion and belonging across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law

The Administrative Assistant position (Day Shift/Night Shift) will be responsible for day-to-day Project Management support activities in support of the ongoing work at the Savannah River Site, located at Aiken, SC. The Administrative Assistant will report directly to the Project Managers and will provide administrative support and coordination during all phases of the project.

Citizenship Requirement:
This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result, applicants must be U.S. citizens to meet eligibility and security clearance requirements.

About the Project
⦁    Savannah River Site, located in Aiken SC

⦁    Ensure communications to onboard staff is delivered and received

⦁    Support weekly timekeeping for site personnel

⦁    Accurately track manual and non-manual schedules (days worked/days off)

⦁    Assist in preparation of daily/weekly cost and schedule reports

⦁    Aid in communications between home office and site management

⦁    Help coordinate site procurement and deliveries as required

⦁    Maintain accurate project records/files

What You'll Do Here 

• Ensure timely onboarding of new personnel
• Administer client issued equipment
• Collect, and verify daily labour timesheets for payroll entry and processing
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms
• Accurately report/audit employees time worked/not worked during project
• Perform internal and external, verbal and written status/turnover reports
• Perform all administrative and clerical duties for the site team
•  Maintain documents for received materials, Safety, QA/QC, labour qualifications and certifications, training, etc
• Order office and sundries supplies as required on site
• Maintain files and project documentation as required

What You Bring To The Team
⦁    Prior Nuclear experience preferred

⦁    Past experience as project assistant preferred (5 years)

⦁    Good communication, organizational and administrative skills are essential ⦁    Maintain a professional demeaner in all aspects of the project as an Aecon-Wachs employee
⦁    Proficiency in computer skills (Outlook, MS Word, Excel, Powerpoint, Adobe, records management)

Physical Requirements

• Work schedule – 10 hours M-F
• Construction Site Location 
• Report to work Fit For Duty (FFT)

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.