Position Title:  Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. 

This opportunity is a position at KPC Power Electricial Ltd. an Aecon Utilities company. KPC Power Electrical Ltd. is a progressive, high-voltage electrical contractor located in Ajax, Ontario, Canada. Reporting to the Division Manager, the Project Administrator provides essential administrative and operational support to project teams, ensuring the accurate coordination of project documentation, billing processes, scheduling, and data management. in person at our Ajax office.

What You'll Do Here:

• Collect and organize timesheets on a weekly basis; track tasks and hours for billing purposes then verify and organize for payroll.
• Populate backup billing spreadsheets, and complete billing spreadsheet for month-end.
• Assist with scheduling with Project Coordinators, Supervisors and Project Managers; On-Call Calendar and updating call service of changes.
• Create and manage an organized database of historical project data.
• Manage new customer setup methodically and confidentially.
• Prepare and submit reports as required.
• Various administrative tasks.
• In office requirement

What You Bring to the Team:

• Post-secondary education preferred
• Must possess 2 + years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
• Intermediate level of computer skills in MS Word and MS Excel
• Experience with SAP is an asset
• Strong communication skills, ability to deal tactfully with employees, visitors and customers
• Must be a team player, be able to work independently and prioritize workload
• Strong work ethic and exceptional organizational skills
• Ability to work well under pressure
• Ability to work well autonomously and within a team environment

The expected salary for this position is $45k - $55k. Individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.