Date:  Jul 20, 2021

Brantford, ON, CA

Operating Sector:  Industrial

Position Title:  Tools and Equipment Administrator

At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.




Position Overview 

Want to work at Aecon? Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.


Reporting to the Tools & Equipment Manager, the Tools and Equipment Administrator will be responsible for the administration and coordination of the tools and equipment at our Brantford, ON location. 


Key Responsibilities

  • Entering of Tools & Equipment information into the system
  • Coordinate logistics and transportation of Tools & Equipment shipments
  • Coding of purchase requisitions for the Tools & Equipment dept. as required
  • Acquiring information for the Tools & Equipment Manager as requested (e.g. MTO permits for shipments)
  • Running various Tools & Equipment reports from the system as required
  • Assisting Project Site Administration with Tools & Equipment questions and concerns
  • Input work orders into the system initiated by members of the Tools & Equipment team
  • Track Tools & Equipment inventory within the system
  • Audit the current set up of inventory and associated pricing within the system and coordinate the cleanup of information in conjunction with the Tools & Equipment Manager
  • Ensure the quality and correct quantities of Tools & Equipment information within the system
  • Answer phone calls into the Tools & Equipment dept. and dispatch accordingly
  • Retrieve/send faxes, emails, and other forms of correspondence as required
  • Provide administrative support to the Tools & Equipment dept. as requested (e.g. labels, filing, etc.)
  • Cross-train with the Tools & Equipment Coordinator certain functions as requested by the Tools & Equipment Manager
  • Daily timesheet entry and weekly allowance reporting for shop employees
  • Processing of invoices, and updating assigned vehicles for Taxable Benefit purposes in Enterprise tracking system
  • Assist with Licensing annually, and insurance file prep


Required Knowledge and Experience

  • Post-secondary school education in a Construction / Engineering discipline; or Business / Operations Management; or an acceptable combination of other education and previous experience
  • Minimum 2+ years of working experience, ideally in a Fabrication / Manufacturing / Construction environment
  • Must have excellent written and oral communication skills
  • Must have excellent computer skills including proficiency in MS Office (Outlook, Excel, Word, etc.)
  • Previous experience working with an inventory of tools & equipment considered an asset
  • Previous transportation & logistics experience an asset
  • Previous large-scale ERP experience, in particular, working experience with SAP considered an asset
  • Must be a team player with strong customer focus, a sense of urgency, and solid time management skills
  • Must have above average typing skills (greater than 40 WPM) with over 95% accuracy


Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.


If you require accommodation during any step of the application process please click here.