Position Title:  Administrative Assistant

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  

What is the Opportunity? 
Aecon Materials Engineering Corp. (AME), is seeking an Administrative Assistant based out of our Caledon Office, located at 10 Perdue Court, Caledon. The Administrative Assistant will report to the Project Accounting Supervisor and will be responsible for administrative functions and communicating with office staff, visitors, customers, vendors and suppliers. This will be a 12 month contract. 

What You'll Do Here: 

• Keeps the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
• Provides support for boardroom meeting bookings and ensures smooth connectivity for users.
• Provides assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
• Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc.
• Coordinates office administration matters (e.g. janitorial services, maintenance, social events, etc.). Monitors and replenishes the office supplies inventory.
• Maintains and replenishes the kitchen areas ensuring they are stocked and tidy.
• Prepares mailings or courier requests.
• Establishes and maintains relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
• Supports travel booking and expense processing as required.Maintains and organizes all related filing systems
• Other related general administrative duties as required.
• Drives an inclusive culture to promote equity, welcomes different perspectives, and enables career progression by fostering a sense of belonging.

What You Bring to the Team: 

• Superior customer service.
• Detail oriented.
• Good computer skills using MS Office Products.
• Must be able to deal with sensitive issues in a confidential manner.
• Strong communication skills, dealing tactfully with employees, visitors, and customers.
• Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
• Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
• High school Diploma and preference for post-secondary with a business or administrative diploma.
• Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.