Position Title:  Proposal Specialist

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

The Proposal Specialist will join the Proposals Team and play a crucial role in supporting the development of high-quality submissions for new business opportunities and major projects. 

What You'll Do Here 

• Collaborate with Proposal / Estimating managers, Senior Management and other Company-wide resources to develop and design high-quality proposal submissions.
• Develop overall proposal strategies, calendars and responsibility matrices.
• Create visually appealing layouts, templates and designs for proposals, presentations, and other marketing material.
• Develop proposal content, custom graphics, charts, and infographics to effectively convey complex and/or technical information. 
• Review and edit content and graphics to ensure proper accuracy, consistency, and alignment with the Customer’s requirements.
• Tracking and expediting proposal inputs from internal and external partners / stakeholders.
• Gather and coordinate proposal content and information from subject matter experts.
• Review and proof/edit proposal content for proper grammar, punctuation, spelling, and style consistency.
• Research relevant statistics from previous project experience, work plans and other sources of information to extract relevant content.
• Ensure all proposal content meets the requirements, and is compliant with, the Customer’s request.
• Maintain and control Project Profile / Information Sheets.
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.
• Ensure all graphics and layouts adhere to brand guidelines and enhance the overall readability and impact of the proposal.
• Attend pre-bid meetings and post-bid debrief meetings. Document results and lessons learned.
• Prepare reports and/or presentations for senior management.
• Manage multiple projects simultaneously, meeting tight deadlines and maintaining high standards of quality.
• Stay updated with industry trends and best practices in graphic design and proposal development.
• Some local travel may be required

What You Bring To The Team

• Undergraduate degree in Business, Marketing, English or equivalent experience
• 2+ years of experience in proposal writing and graphic design, preferably in a technical or construction environment
• Ability to interpret complex information and translate it into a complete and engaging proposal document.
• Strong communication, collaboration and writing skills.
• Proficiency in graphic design software such as Adobe Creative Suite (Illustrator, Photoshop, InDesign).
• Advanced skills in Adobe, Word, Excel, Visio and PowerPoint.
• Excellent attention to detail and ability to work under pressure.
• High degree of organizational skills with familiarity of project management methodologies
• Some technical ability / background with preferable construction experience
• SharePoint administration experience
• Marketing and design experience

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.