Position Title:  Coordinator, Federal Proposal

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

We are seeking a highly organized and meticulous Federal Proposal Coordinator to join our team. The ideal candidate will be the central point of contact for all proposal development activities, ensuring timely, compliant, and high-quality submissions in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotation (RFQs) issued by federal government agencies. This role requires exceptional project management skills, attention to detail, and the ability to work collaboratively under pressure in a fast-paced, deadline-driven environment.

Key Responsibilities:

Proposal Management: Manage the entire proposal development lifecycle, including creating detailed schedules, outlining deliverables, and tracking progress against deadlines.

Compliance Assurance: Conduct thorough analyses of RFP/solicitation requirements and the Federal Acquisition Regulation (FAR) to ensure all submissions are fully compliant.

Content Coordination: Facilitate collaboration with cross-functional teams, including subject matter experts (SMEs), technical writers, finance, and legal teams, to gather and integrate information.

Writing and Editing: Contribute to content development, including drafting executive summaries, editing technical sections for clarity and consistency, and proofreading the entire document for grammar, syntax, and adherence to style guides.

Document Production: Organize and format final proposal documents, ensuring consistent branding and presentation, and managing the electronic or physical delivery process.

Resource Management: Maintain and update a central repository of boilerplate text, past performance data, project descriptions, and staff resumes for easy reuse.

Meeting Facilitation: Coordinate and lead proposal kick-off meetings, progress check-ins, and review sessions (e.g., Pink Team, Red Team) to gather feedback and ensure alignment.

Process Improvement: Participate in post-submission debriefs to capture lessons learned and recommend improvements to the overall proposal process and tools.

Qualifications and Skills:

Education: Bachelor's degree in Business Administration, Marketing, Communications, English, or a related field (or equivalent work experience).

Experience: [2-5] years of experience in proposal coordination or management, with specific experience in government contracting processes and RFPs highly preferred.

Knowledge: Familiarity with federal government procurement processes and the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS).

Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro is essential. Experience with proposal management software (e.g., Qvidian, Loopio, InDesign, RFPIO) and SharePoint is a plus.

Soft Skills:

• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities, with a knack for persuasive writing.
• Proven project management skills, including the ability to manage multiple projects and tight deadlines simultaneously.
• Ability to work effectively in a team environment and build relationships with diverse stakeholders.
• Proactive attitude with strong problem-solving skills and adaptability.

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.