Position Title:  Coordinator, Operations

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What You'll Do Here

The Operations Coordinator plays a crucial role in management of the business by supporting the Directors, Managers, & Project Managers and ensuring the smooth execution of internal process for the business and projects are met and followed. 

The Operations Coordinator supports the Directors by organizing the business’s daily activities and tracking business’s actions to completion. The Operations Coordinator also assists the field Project Managers in gathering equipment, resources, and information to implement upcoming projects. Their main duties include supporting the administrative elements of managing the portfolio of projects, coordinating licensing & estimates, maintaining budgets, manpower, and work schedules, organizing and participating in business and project meetings, and ensuring all deadlines for certain corporate, site, program, and project objectives and projects are met.

Operations Coordinator duties:

1. Assisting Managers and Directors:
• Collaborate with Directors to develop essential business documents. These documents include budgets, schedules, scope statements, and business plans.
• They also handle administrative tasks related to business, such as managing internal processes, for projects, onboarding, payroll, vendor lists, purchase orders, and organizing project kickoff and progress meetings & reports

2. Assisting Project Managers:
• Project coordinators collaborate with project managers to develop essential project management documents. These documents include project budgets, proposals, schedules, scope statements, and project plans.
• They also handle administrative tasks related to project management, such as managing invoices, purchase orders, and inventory reports.

3. Coordinating Project Activities:
• Managing project schedules, resources, equipment, and information.
• Breaking down projects into manageable tasks and setting timeframes.

Administrative Duties:

• Using tools to monitor working hours, plans, and expenditures.
• Issuing appropriate legal paperwork (e.g., contracts and terms of agreement).
• Creating and maintaining comprehensive project documentation and reports.

The Operations Coordinator’s goal is to assist Directors and Project Managers ensure that all business initiatives, strategies and projects are completed on time, within budget, and meet high-quality standards

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.