Position Title:  Human Resources Coordinator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Reporting to the Human Resources Manager, the HR Coordinator will perform a variety of routine clerical and administrative duties to support the human resources department. This individual will be the key point of contact for all employee inquiries. With exposure to all aspects of Human Resources, the Human Resources Coordinator will be responsible for all payroll, benefit, onboarding and HRIS system tasks as well as support the corporate human resources team with various HR initiatives.

What You'll Do Here:

Benefit Administration

• Responsible for ensuring employees are aware of benefit eligibility dates, that they’ve received their benefit booklets and that they are aware of how to sign up online, print their benefit cards and submit claims
• Responsible for providing any clarification to employees and the pension & benefits department
• Responsible to submit any associated documentation needed to the pension and benefits department

Compensation

• Responsible for tracking all employment changes throughout the year (promotions, title changes, employment status)
• Assist in the annual bonus program (STIP) by creating, tracking, submitting and filing all employee letters
• Provide support when required for annual increases (running reports, updating spreadsheets, drafting and issuing letters to employees)
• Responsible for creating and filing all employee letters

Payroll

• Ensure that all Employee Change paperwork is complete and submitted for salary employees and hourly employees (Personal data changes, Status Changes, Organizational changes, Position changes, Personal information changes, Pay rate Changes, Terminations)
• In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department

Human Resources Information System

• Submits and verifies all employee records in the HRIS database (Success Factors) are accurate
• Reviews bi-weekly and weekly payroll report to ensure accurate data entry
• Generates standard daily, weekly and monthly reports (i.e. new hires, terminations, headcount, benefits, training, performance reviews etc.)
• Generate new and ad hoc HRIS reports as needed by the HR department

Onboarding

• Gather and enter all mandatory new hire paperwork into the HRIS system
• Schedule and conduct onboarding with all new hires
• Responsible for ordering all IT equipment and ensure employee is equipped for first day

Affirmative Action Plan

• Monitor Maintain and report on Aecon’s Affirmative Action Plan
• Promote, coordinate, implement, improve and evaluate best practices that support employment equity
• Monitor and evaluate recruitment and selection practices to ensure compliance with applicable legislation

Other

• Maintains HR forms to ensure availability for employee use
• Maintaining and updating highly confidential information daily. Shreds confidential documents to ensure confidentiality
• Files administrative documents in employee files
• Fosters Aecon’s Core Values the department and throughout the company
• Performs a variety of clerical and administrative duties in support of Human Resources
• Create presentations when necessary/ as requested
• Send out email communications when necessary/ as requested
• Assist with organizing and coordinating office events (Take your kids to work day, BBQs, etc.)
• Responsible for answering employee inquiries
• Participates in special projects and performs additional duties as required

What You Bring to the Team:

• Post secondary education in Human Resources 
• 2-3 years’ experience working in a Human Resources or Payroll department
• Working knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
• Strong analytical and and problem-solving skills
• SAP experience is an asset
• Accurate and detail oriented
• Excellent organizational, interpersonal and customer service skills

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.