Position Title:  Onboarding Coordinator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

The Onboarding Coordinator plays a key role in supporting the employee lifecycle by coordinating onboarding and offboarding activities, maintaining accurate HRIS data, and delivering high-quality administrative support to the Human Resources, Resource Management and Operations team. This role ensures a smooth and positive experience for employees while upholding company standards and Aecon’s Core Values.

What You’ll Do Here:

Onboarding

• Gather and accurately enter all mandatory new hire documentation into the HRIS system for non-union craft employees.
• Ensure all required pre-employment testing is booked, monitored, and completed.
• Coordinate first‑day details, including site access, security credentials, and administrative requirements.
• Order and track all required IT equipment to ensure employees are fully equipped on their first day if required.
• Support Human Resources Coordinator in onboarding of staff positions as required.

Offboarding

• Collect all necessary paperwork associated with craft layoffs or reductions in force.
• Enter offboarding information into the HRIS system in a timely and accurate manner.
• Ensure the return of company assets, including IT equipment, and coordinate termination of IT access.

Other Responsibilities

• Maintain and file administrative documents within employee personnel files.
• Promote and uphold Aecon’s Core Values within the HR team and across the organization.
• Perform a variety of clerical and administrative duties to support Human Resources and the Strategic Resource Management teams.
• Participate in special projects and complete additional duties as assigned.

What You Bring to the Team:

• Post‑secondary education in Human Resources, Business Administration, or a related field.
• 1–2 years of experience working in a Human Resources or Payroll environment.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong analytical and mathematical skills, with demonstrated problem‑solving abilities.
• Experience with SAP is considered an asset.
• High degree of accuracy and attention to detail.
• Excellent organizational, interpersonal, and customer service skills.

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.