Position Title:  Training & Records Coordinator, Nuclear

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

At Aecon Engineering Services Inc. (United), we are a team of engineers, builders, planners, and thinkers that design and build today’s infrastructure, for tomorrow. We come to work every day committed to drive growth and delivering projects that matter for our clients, ourselves, and our communities. Through our work in the nuclear, conventional generation, renewable and power delivery markets, we create resilient infrastructure to last generations. 

In December 2024, United Engineers and Constructors was acquired by Aecon Group Inc. Aecon and United have a proven working relationship and the United team continues to operate in the market as an engineering, procurement and construction (EPC) company. 

We are seeking an enthusiastic Nuclear Training and Records Coordinator to support our Power Generation Group in our Charlotte, NC office. Responsibilities include training and records management support to our engineering and design teams working on power generation projects including nuclear plant modifications to new build nuclear and conventional generation.

What You'll Do Here:

PRIMARY RESPONSIBILITIES:

• Nuclear Training Coordinator – Work with Operations on training needs and ensure that staff is trained accordingly.
• Works closely with Operations to identify training needs
• Assigns training and ensures staff is trained accordingly
• Monitors training revisions and works with Operations to determine additional training needs
• Maintains tracking tool
• Identify staff with missing or delinquent training
• Archives training records

SECONDARY RESPONSIBILITIES

• Nuclear Records Coordination
• Works closely with Operations to identify record retention needs
• Hosts routine meetings with Operations to maintain pulse on archiving needs
• Maintains tracking tool/list for each project of records and when they were archived
• Assists with all auditable project documents, training records, CAP Records, etc. as needed
• Performs advanced clerical and administrative support duties for Executive-level management.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.
• Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
• Coordinates activities across departments.
• Arranges and makes notifications of appointments and travel reservations/arrangements.
• Checks and processes expense reports.
• May take dictation and transcribe notes for letters, memos, or reports.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
• Plans layout of complex reports and statistical tables.
• Interfaces with other Administrative Assistants to share or coordinate workload.

OTHER/SPECIFIC RESPONSIBILITIES:

• Schedule meetings, create/maintain various reports, create/compile presentation material, follow-up, and send memorandums as needed
• Work with the Project(s) and Finance to open project charge codes
• Work with HR and IT and assist with employee onboarding and offboarding activities for the office.
• Work closely with QA management in preparation of nuclear audits and support as needed
• Arrange luncheons and events
• Greet visitors and assist them in the office
• Support projects as needed
• Support Project Directors with Contract Initiations
• Support Project Directors with employee outings

What You Bring To The Team:

• Education: High school diploma or equivalent and advanced secretarial training.
• Experience: 4 years of prior related experience preferred. Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
• Proficiency with Microsoft Office – Word, PowerPoint, Outlook, and Excel required
• Level Specific Responsibilities: Under general supervision and acting on own initiative, performs advanced secretarial, clerical, and administrative duties for Executive-level management. Possesses extensive knowledge of office practices and procedures. Possesses and displays the ability to apply techniques, procedures and criteria in carrying out a wide variety of related clerical and administrative tasks for executive management.

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.