Position Title:  Federal Business Coordinator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Reporting to the Sr Director, Federal Services, the Federal Business Coordinator is responsible for the day-to-day support of business activities including preparation of proposals for business pursuits, analyzing results for higher success rates and operational support in developing process improvements and resolving impediments to enable greater productivity and execution compliance.

What You'll Do Here 

Proposal Development/ Data Analysis

• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content for proposals and expression of interest opportunities.
• Capture Project experience through collaboration with project leadership and maintain active database of reference materials for federal projects
• Support proposal development to ensure consistent, professional, grammatically correct content and graphics are in final submittal documents
• Assist in coordination of preparation of necessary proposal attachments
• Maintain accurate database in pursuit of Federal opportunities and accomplishments/performance on active projects
• Manage Federal Contact list and historical interfaces
• Analyze, trend and report on proposal data to develop key performance metrics to identify areas of concern and inefficiencies and support data driven decision making
• Prepare reports for senior leadership that effectively communicate trends, patterns, and predictions using relevant data.
• Identify process improvements for improving and streamlining proposal efforts
• Summarize and communicate results to stakeholders
• Support Senior Leadership in the strategic pursuit/execution of federal business

Operational Support

• Collaborate with project managers, construction managers and other field leadership as well as internal stakeholders to create compelling success stories, document historical results and promote continuous improvement initiatives.
• Coordinate with project leadership to identify employee/team achievements for timely recognition and celebration
• Assist Directors in monitoring compliance with operating budgets
• Develop/edit/optimize policies, processes and procedures to support the federal business by collaborating with department heads and Project/Construction Managers
• Support Project Teams with coordination of Resource Management (includes resource allocation, time tracking, skill/competency tracking, capacity planning and forecasting)
• Transfer existing and new policies and procedures into an integrated management system
• Develop easy to follow operational work flows to improve communication and operational integration
• Liaising with clients to identify and define project requirements, scope, and objectives
• Management of consistent documentation and retrievable records
• Protect sensitive and controlled information in accordance with corporate policies and procedures
• Provide general support to senior management including assistance with strategic planning and presentations and other operational communication
• Periodic travel to project sites to interface with project leadership and other operational personnel

What You Bring To The Team

• Post secondary education with a degree in journalism, communications, marketing or related field of Business Administration
• Minimum of 7 years of experience in support of US federal business operations
• Applicant must be a United States Citizen
• Possess a DOD or DOE security clearance is preferred
• Self-starter initiative, resourcefulness and the ability to work independently while being part of a team
• An analytical mindset with strong problem-solving skills and attention to detail coupled with the ability to identify complex problems and discuss resolutions clearly and in nontechnical terms.
• Excellent organizational skills to prioritize tasks, efficiently plan, develop solutions and maintain records
• Effective time management skills to efficiently and productively complete activities and tasks on tight deadlines
• Strong communication and writing skills
• High degree of organizational skills and self-accountability
• Experience with operational procedure writing and documentation
• Advanced skills using MS Office 365 Products to produce integrated products using Word, Excel Powerpoint and Outlook
• Proficiency in the use of Sharepoint
• Strong collaboration and stakeholder management skills with the ability to influence without authority.
• Ensure operational activities are performed in a timely and efficient manner
• Ability to build positive relationships to interact professionally with collogues and visitors
• Agility to adapt to changing priorities and demands
• Experience in developing dashboard metrics
• Must be able to maintain sensitive issues in a confidential manner

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. If you require accommodation under the EEOC during any step of the application process, please click here.

At Aecon, we deeply appreciate the dedication and skills cultivated through military service. We encourage veterans to apply, recognizing the diverse perspective, resilience, and leadership abilities you bring. Your experiences are invaluable assets as we strive towards our shared goals.