Position Title:  Administrator, Human Resources

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Reporting directly to the HR Team Lead, the Human Resources Administrator will provide administrative and coordination support to the Utilities Human Resources and Operations teams. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

What You’ll Do Here:

• Responsible for working closely with HR and payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines (Ie - new hire paperwork, terminations, benefits, compensation changes, taxable benefits)
• Responsible for salary reports and ensuring data accuracy and integrity
• Investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
• Participate in data audits
• Generate new and ad hoc HRIS reports as needed by the HR department 
• Monitor vacation tracking and coordinate end of year vacation roll over process
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees 
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
• Act as liaison between HR, new hire and managers regarding onboarding information
• Participate and lead continuous improvement initiatives
• Act as backfill and assist other HR Administrators with their operational requests in cases of absences/high work volume
• Provide administrative support to ensure HR4HR resources are maintained, and confidentiality of HR client group is upheld

What You Bring to the Team:

• Post-secondary education with a major in Human Resources or related field
• Experience working in a fast-paced operational environment such as construction is an asset
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables
• Experience with SAP and Success Factors is an asset
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients
• Excellent problem-solving skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
• Professionalism and discretion handling sensitive information
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint)

Reason for vacancy: New position

The expected salary range for this opportunity is $50,000-$55,000

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.