Position Title:  PLAA Coordinator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The PLAA Coordinator reports to the PLAA Manager and supports the day‑to‑day coordination and delivery of permits, licenses, and approvals (PLAAs) required for major infrastructure construction. It involves preparing and submitting permit applications, coordinating and managing Licence agreements, tracking progress and AHJ’s comments, while coordinating with Construction, Design, Communication and Scheduling teams. The PLAA Coordinator in consultation with the PLAA Manager will liaise with external agencies to obtain all the PLAA approvals for the Project as per the Project Schedule. This role will also assist in preparing and drafting communication reports, providing reoccurring updates to the project leadership team. This also includes proactively managing, communicating and mitigating risks with PLAA items that could impact project schedule timelines.

What You’ll Do Here:

• Apply for various permits to the Authority Having Jurisdiction (AHJ’s) such as, MTO, PUCC, MECP etc and facilitate the project construction activity.
• Follow up with the AHJ’s reviewers to ensure PLAA items and permit applications are being processed by the AHJ’s prescribed review period.
• Facilitate and distribute all AHJ’s comments to the appropriate Project Team Leads and Consultants once the AHJ’s comments are issued.
• Prepare, coordinate, update and share with the Project Team and Client a PLAA tracking system to track the progress of the PLAA’s to ensure the key construction milestones in the Project Schedule are being achieved.
• Develop a Shared PLAA Directory including a separate Permitting Tracker in consultation with Project Team and Client, and maintain/update all PLAA applications and documents, AHJ’s comments, responses, submissions, and resubmissions for all the PLAA’s.
• Liaise with Client, AHJ’s and other key internal and external stakeholders.
• Update, coordinate, and assist PLAA Manager with Project Team Meetings with Construction, Scheduling, Design and Communication management teams on the progress of each PLAA items and permit applications.
• Advise of critical issues/constraints that could hold up PLAAs / permit approvals.
• Prepare and update Monthly Project Progress Reports and spreadsheet trackers pertaining to PLAA’s processes and progress including PLAA risk items (AHJ comments to plans/documents) with Project Team.
• Prepare and support various senior management reports with PLAA updates as required.
• Work with document control to keep track of project reports and plan submittals.
• Assist PLAA Manager with coordinating and communicating with Project Team members from Construction, Design, Scheduling and Communications to incorporate the respective team’s necessary input for each PLAA items in a timely manner.
• Coordinate with the Project team including the Client on the PLAA submission  packages for the AHJ’s.
• The PLAA Coordinator in consultation with the PLAA Manager will develop and maintain a “Weekly PLAA Project Work Program” to do list to manage, prioritize and communicate the PLAA project tasks.

What You Bring to the Team:

• 3+ years of related experience and transferable skillset with permitting, licensing and approvals.
• Knowledge of PLAA processes of the construction of major infrastructure projects in Ontario ,GTA and local municipalities.
• Bachelor or advanced degree from a recognized post-secondary institution in Urban Planning, Engineering, Environmental Studies, Architecture or a combination of education, training and experience deemed equivalent.
• Strong foundational knowledge of Excel, including formulas (SUM, AVERAGE, COUNTIF), sorting, and filtering."
• Experienced in data entry, formatting, and maintaining spreadsheets to track and manage PLAA project items
• Excellent working knowledge on computer programs such as Microsoft Office, SharePoint, Aconex, Primavera P6 and Bluebeam.
• Project Management Certificate preferred.
• Acquainted with project management processes and techniques.
• knowledge of relevant legislation, procedures, and permit requirements, including the Ontario Water Resources Act, Building Code Act, Planning Act, Municipal Act, etc.
• Experience working/communicating and establishing strong working repour with Clients, Team Leads, Consultants, Contractors and Governmental Authorities AHJ’s .
• Background Check & Security Clearance.
• Valid Driver’s License.

Reason for Vacancy: New

Pay Range: $60,000 - $90,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.