Position Title:  Coordinator, Procurement

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

Reporting to the Senior Manager, Procurement and Subcontract, the Procurement Coordinator is responsible for supporting our Civil Procurement team in all purchasing related activities. This person will also ensure the timely receipt of goods in SAP, as well as tracking deliveries and return of rental equipment. This position acts as a liaison between offices and field workers and must possess strong knowledge of procurement policies and procedures. 

What You'll Do Here:

• Responsible for receiving function in SAP to ensure costs are incurred in a timely manner
• Responsible for coordination with construction team to collect bills of lading/shipment receipts
• Responsible for managing project invoices (reviewing for compliance, resolving issues, tracking invoice status)
• Coordinate invoice issues with buyers, finance, and project controls
• Responsible for managing project records and saving documentation in project document repository
• Understanding and familiarity with project procurement plans and Subcon SOP's
• Assist and support procurement team resources with any Procure 2 Process Activities and reconciliations as required
• Assist in maintain and organizing all related filing systems based on approved procedures
• Assist in ad hoc reporting as required to provide updates on procurement activities
• Work with procurement, vendors and Aecon Corporate Data team to set up new vendors in SAP

What You Bring to the Team:

• 2-3 years of Procurement or relevant experience in construction or infrastructure industry
• An undergraduate degree in Business Administration preferred
• Proven organizational skills and ability to work under pressure to meet deadlines and handle multiple tasks within a fast-paced work environment
• Advanced communication skills demonstrated through previous experience in the following contexts: multi-disciplinary project & program meetings, technical reviews with solution provider / vendor / supplier and subject matter experts
• Experience in program management would be considered an asset
• Ability to interpret process flow charts to understand what data is captured and how it travels between various applications
• Ability to build positive working relationships with professionals within industry and internal clients
• Attention to detail, mathematical and analytical skills
• Solid research skills and commitment to continually learn about new products / technologies / processes
• Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay)

Reason for vacancy: New

The expected pay range for this role is $60,000 - $75,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.