Position Title:  Coordinator, Proposals

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity:

Under the direction of the Tenders Manager, the Proposals Coordinator will be responsible for supporting the propsal team within the Utilities group. 

What You Will Do Here:

• Start to finish involvement in bids from Bid Sourcing, Coordination, working with Estimators and SMEs, Writing, Formatting/Polishing, Assembly, Reviews, Bid Debriefs, and Lesson Learned;
• Act as Client Liaison during the Bid Process;
• Document Management for Bid Documents, Tender Library, and supporting building and updating our Content Management System;
• Assist in building and updating templates, documentations, and internal reports;
• Compile and maintain project experience data, including case studies;
• Support marketing initiatives such as internal and external announcements, social media posts, etc.
• Proof reading and formatting various documents for proposals and marketing purposes; and
• Other functions as assigned.

What you bring to the team:

• 2+ years of experience in a proposal writing/coordinating role, preferably in a utility construction environment;
• Fully bilingual (French and English)
• Diploma or degree (business, marketing or communications);
• APMP Certification will be considered an asset;
• Proficient in Microsoft Office, specifically Word, Excel, and PowerPoint, as well as Adobe, InDesign and working knowledge of the rest of the Adobe Creative Suite;
• Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties;
• Flexible and open to changing priorities and managing multiple tasks;
• Creative, strategic, forward thinking mindset;
• Dependable with the ability to work in a collaborative team environment with minimum supervision

The expected salary for this position is $70,000-$78,000. Individual pay is determined based on several factors such as work location, education, experience and unique skills. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.