Position Title:  Document Control Manager

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What Is the Opportunity? 
 

We are a trusted provider of end-to-end integrated Urban Transportation Solutions. From Light Rail Transit (LRT) to subways and commuter rail systems, Aecon’s expansive resources for planning, engineering, procuring, building and commissioning large-scale infrastructure projects means we can handle all aspects of a transit project, from conception through operation.

We are seeking an experienced Document Control Manager to lead document management activities for a major rail transit project in Quebec. This role is critical in ensuring compliance, efficiency, and best practices in document control across all phases of the project. Candidates must be local to Quebec City or willing to relocate.

What You Will Do Here:

• Develop and enforce document control guidelines and responsibilities.
• Implement a document management team and system aligned with organizational needs, including project initiation for multiple projects.
• Define and implement tools, systems, policies, and procedures for effective document control.
• Serve as the primary point of contact for document control with internal and external stakeholders.
• Establish best practices and drive continuous improvement in document management.
• Develop and implement work processes such as Operations & Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract/Vendor Data Management, Standards Management, and Project Standards and Document Numbering
• Design and implement detailed work instructions to support approved procedures.
• Ensure maintenance of all document management equipment (hardware, software, etc.).
• Manage department budget and headcount.
• Monitor staff performance, provide coaching, mentoring, and training.
• Set up hard copy filing systems with wet signatures if required.
• Champion improved document workflows to reduce timelines.
• Foster an inclusive culture that promotes equity, welcomes diverse perspectives, and supports career progression.

What You Bring to the Team:

• Minimum 10 years’ experience in document control within a construction project/site environment, including 5+ years in a leadership role.
• Proven expertise in all aspects of document control (design, implementation, management), including systems, processes, procedures, and software tools.
• Ability to define program objectives and develop standards/procedures for diverse engineering and construction document management activities.
• Experience in fast-paced, startup project environments with tight timelines.
• Knowledge of rail engineering, operations, and maintenance terminology (asset).
• Proficiency in computerized Document Management applications/EDMS (e.g., Aconex, SharePoint).
• Strong Microsoft Office Suite skills.
• Commitment to inclusion and diversity.
• Bilingual in French and English is required.
• Must be local to Quebec City or willing to relocate.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.