Position Title:  Administrator, Doc Controls

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? 

At Aecon Engineering Services Inc. (United), we are a team of engineers, builders, planners, and thinkers that design and build today’s infrastructure, for tomorrow. We come to work every day committed to drive growth and deliver projects that matter for our clients, ourselves, and our communities. Through our work in the nuclear, conventional generation, renewable and power delivery markets, we create resilient infrastructure to last generations. 

In December 2024, United Engineers and Constructors was acquired by Aecon Group Inc. Aecon and United have a proven working relationship and the United team continues to operate in the market as an engineering, procurement and construction (EPC) company. 

We are seeking a Document Control Administrator to help manage project information for engineering, procurement and construction (EPC) projects. The successful candidate will also provide general support to project and document control teams. 

What You'll Do Here  

• The successful candidate will help manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, distribution, and archiving project records
• Coordinating with the project information manager (PIM), the document control administrator will provide document control, general project administration, meeting coordination, in addition to other project-based activities.
• Maintain accurate document registers, logs, revision histories, and status reports. 
• Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata.
• Perform quality checks prior to internal issue and client submission
• Track document deadlines, overdue items, and follow up with project teams
• Support audits by maintaining document traceability and version control
• Provide user support for Aconex and SharePoint, including workflows and access requests
• Assist with meeting coordination, minutes, and action item tracking.
• Support onboarding of project staff, consultants, and vendors
• Maintain contact lists, distribution lists, and project filing systems. Assist with record retention and archiving activities.

What You Bring To The Team

• Education: High School diploma or demonstrated equivalent
• Experience: A minimum of 3 years of prior document control experience supporting an engineering, procurement, construction or infrastructure project. 
• Hands on experience with Aconex and SharePoint.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple document control and administrative priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
• Works independently with minimal supervision, serves as a reliable document control resource for assigned projects.
• Working knowledge of SAP software is preferred.
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication

Salary Range & Benefits

Base Salary Range: $65,000.00 -- $85,000.00 annually

Benefits Include: 

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan) 
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.