Position Title:  Assistant, Administrative

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? 

At Aecon Engineering Services Inc. (United), we are a team of engineers, builders, planners, and thinkers that design and build today’s infrastructure, for tomorrow. We come to work every day committed to drive growth and deliver projects that matter for our clients, ourselves, and our communities. Through our work in the nuclear, conventional generation, renewable and power delivery markets, we create resilient infrastructure to last generations. 

In December 2024, United Engineers and Constructors was acquired by Aecon Group Inc. Aecon and United have a proven working relationship and the United team continues to operate in the market as an engineering, procurement and construction (EPC) company. 

We are seeking an Administrative Assistant to help manage day-to-day office activities and provide administrative support for various projects and organizational functions. The successful candidate would have experience in general project administration, document control, and procurement, in addition to basic office management. 

What You'll Do Here  

• The successful candidate will perform advanced project administrative duties in support of our power business and the company’s leadership organization.
• Coordinating with the project engineering manager (PEM) and the project information manager (PIM), the administrative assistant will provide general project administration, document control, meeting coordination, in addition to other project-based activities.
• Support the procurement process by developing procurement requisitions and purchase orders using SAP software.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.
• Helps coordinate activities across departments.
• May arrange and make notifications of appointments and travel reservations/arrangements.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources. 
• Plans layout of complex reports and statistical tables.

What You Bring To The Team

• Education: High School diploma or equivalent and advanced secretarial training
• Experience: A minimum of 6 years of prior related experience with 4 years of experience with a company is preferred.
• Requires mid to expert knowledge of commonly used Personal Computer applications such as word processing, spreadsheets, and databases.
• Working knowledge of SAP software is preferred.
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication
• Ability to work on multiple projects at one time
• Excellent organizational skills and the ability to multitask
• Possesses a thorough and extensive knowledge of office practices and procedures.

Salary Range & Benefits

Base Salary Range: $60,000.00 -- $80,000.00 annually

Benefits Include: 

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan) 
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.