Date:  Jun 9, 2021

Ohsweken, ON, CA

Operating Sector:  Utilities

Administrative Assistant

At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.


Position Overview

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects.  Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Administrative Assistant to help us get there!


Reporting to the Operations Manager, the Administrative Assistant will be responsible for will be responsible for supporting the daily activities of the job site.


Key Responsibilities 

  • Learn, interpret, and applies organizational policies, rules, and regulations
  • Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance
  • Handle invoices with respect to distribution to appropriate departments for approval
  • Establishes accounts with local suppliers for miscellaneous items for the site
  • Assists with the creation and submission of project billing
  • Coordinates and prepares job packages including locates, permits, materials
  • Ensures and assists in the completion of accident reports
  • Meets and greets all visitors in a positive friendly manner
  • Maintains an organized filing system on site
  • Performs other duties and responsibilities as required
  • Repetitive movement (data entry).
  • Able to perform in a fast-paced environment
  • Prolonged sedentary positioning
  • Travel to site locations will be required


Required Knowledge and Experience

  • At least 2 years’ experience as administrator in a construction industry
  • Superior written and verbal communication skills (preparation and proofreading of documents)
  • Ability to show discretion with confidential and/or personal material
  • Ability to work well under pressure and meet deadlines with poise and confidence
  • Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)
  • Ability to work independently as well as a member of a team.
  • Professional interaction with all levels of staff within the organization from front line to senior executive
  • Always exhibit a polite and professional manner
  • Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint.).


Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.


If you require accommodation during any step of the application process please click here.