Position Title:  Sr. Project Administrator

Come Build Your Career at Aecon!

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What You'll Do Here 

The Senior Administration Assistant serves as a senior-level assistant and provides project management support across complex projects and programs. This role ensures high-quality project execution by providing coordination, project controls support, cross-functional communication, and process oversight. The Senior Administration Assistant works closely with project directors/managers, technical leads, stakeholders, and senior leadership to maintain project health, improve workflows, and drive successful delivery of project objectives. The Senior Administration Assistant oversees administrators during pre-outage and outage activities, coordinates site procurement and deliveries, maintains accurate project records and files, maintains time and per-diem records, coordinates relocation and onboarding efforts, and provides technical support.

Key Responsibilities

Project Coordination & Execution

• Assist in day-to-day coordination of complex, multi-phase projects, ensuring alignment across teams and stakeholders.
• Assist in maintaining and tracking project schedules, milestones, dependencies, and critical path activities.
• Support project managers and technical leads in developing project related documents.
• Assist in ensuring deliverables are completed on time, within scope, and compliant with organizational standards.
  
  

Project Controls & Documentation

• Create, maintain, and/or audit project documentation including schedules, risk registers, change requests, action logs, and meeting minutes.
• Assist senior management with monitoring project budgets, forecasts, costs, and financial documentation in collaboration with project controls teams.
   

Stakeholder Communication & Engagement

• Serve as a central point of communication between project teams, leadership, vendors, and external partners.
• Coordinate and facilitate project meetings, workshops, reviews, and working sessions.
   

Process Improvement & Leadership

• Identify administrative process gaps and lead efforts to develop, refine, and optimize project workflows and procedures.
• Mentor administrative project staff, offering guidance on project coordination best practices.
• Support organizational initiatives aimed at improving standardization, efficiency, and project delivery quality.
   

What You Bring To The Team

• Strong understanding of project management methodologies (e.g., PMI, Agile, Waterfall).
• Proficient in project management tools (e.g., Primavera P6, MS 365 suite).
• Excellent written and verbal communication skills with ability to adapt across audiences.
• Demonstrated ability to manage multiple tasks and deadlines in a dynamic project environment.
• Strong analytical skills, attention to detail, and a proactive approach to problem‑solving.
   

Preferred Qualifications

• PMP, CAPM, or other project management certifications (or willingness to pursue).
• Experience in complex, high‑visibility, or regulated project environments.
• Prior experience coordinating cross‑functional or multi-disciplinary project teams at a senior level.
   

Hourly Range & Benefits

• Hourly Rate: $30.00 USD/hour

Benefits Include: 

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan) 
• Paid Vacation (vacation/wellness days)
• Health and Wellness Home Benefit (wellness subsidy for fitness/health)
• Tuition Reimbursement (strong career growth support for approved degrees, diplomas and courses)
• Green Home Energy Benefit ( a subsidy that can be used for approved green home energy expenses)

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.