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Date:  May 22, 2023

Scarborough, ON, CA

Operating Sector:  Finance

Position Title:  Administrator, Project

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects.  Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator to help us get there!


Reporting to the Superintendent, the Project Administrator will be responsible for supporting the daily activities of the job site.


What You'll Do Here:

  • Learn, interpret, and applies organizational policies, rules, and regulations.
  • Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.
  • Handle invoices with respect to distribution to appropriate departments for approval.
  • Establishes accounts with local suppliers for miscellaneous items for the site.
  • Assists with the creation and submission of project billing.
  • Coordinates and prepares job packages including locates, permits, materials.
  • Ensures and assists in the completion of accident reports.
  • Meets and greets all visitors in a positive friendly manner.
  • Maintains an organized filing system on site.
  • Performs other duties and responsibilities as required.
  • Repetitive movement (data entry).
  • Able to perform in a fast-paced environment.
  • Prolonged sedentary positioning.
  • Travel to site locations will be required.
  • Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.


What You Bring to the Team:

  • 1-2 years’ experience as a Project Administrator in a construction industry.
  • Superior written and verbal communication skills (preparation and proofreading of documents).
  • Experience working with SAP is an asset.
  • Ability to show discretion with confidential and/or personal material.
  • Ability to work well under pressure and meet deadlines with poise and confidence.
  • Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
  • Ability to work independently as well as a member of a team.
  • Professional interaction with all levels of staff within the organization from front line to senior executive.
  • Always exhibit a polite and professional manner. 
  • Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
  • Be a champion of inclusion and diversity.


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.


We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.