Position Title:  Sr. Document Controller - Scarborough Subway Extension (SSE)

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  

What Is The Opportunity

Scarborough Transit Connect (STC) is awarded the design and works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools and other key destinations throughout the city.

As part of the Scarborough Transit Connect project based in Scarborough, we are looking for a qualified Sr. Document Controller to join our team. This role is part of a team which is responsible for the functioning and utilization of the document control system for the project.

What You Will Do Here

Document Control System

• On direction of the Document Control Manager Accountable for maintaining project distribution matrix within EDMS (Aconex).
• Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner.
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.

Reporting

• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
• Assists project teams with creating and developing reports in EDMS system (Aconex).
• Using Aconex, assists in the preparation of the end of project report.
• Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals.
• Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle.

Documentation

• With the team, ensures the receipt, capture, control and access of all project documents.
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.  
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications.

What You Will Bring to The Team

• Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
• A minimum of 5 years document control experience in a construction project/site environment.
• Proficient in electronic file management (e.g. Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Ability to interpret and implement process, procedures, workflows and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.