Position Title:  Administrator, Quality

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
• Believe in helping you build your career through our Aecon University and Leadership Programs
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Position Overview 

Reporting to the director of quality, our quality administrator will apply their keen attention to detail to help administrate the quality function on our projects in western Canada. 

What You'll Do Here:

• Provide clerical assistance and coordination to the department manager on quality items for home office and project sites.
• Maintain Quality documentation accord to established manuals, programs and procedures.
• Coordinate inspection schedules (company, client inspectors and third party) to ensure all operations are satisfactorily completed.
• Coordinate record and report filing systems with Document Control processes for home office and assist with the coordination of project site setups.
• Revise, publish, track and distribute the Quality manuals, procedures, work instructions and code related documents.
• Set up and maintain document library, physical and electronic copies.
•  Administer the continuous improvement systems; lessons learned log, NCR log, CAR log and PAR log. This will include setting up, tracking and driving the closing of action items on logs.
•  Assist with the coordination of Total Management reviews of the Total Management System with top management.
•  Develop and assist with compiling information into spreadsheets and graphs for PowerPoint presentations for management and clients as required.
•  Develop, create and assist with the creation of Quality organizational charts.
•  Facilitate process flow meetings, assisting with the development of process flow charts and process flow lanes.
•  Create and maintain quality work instructions and processes. Assist with all other departments on the development of their manuals, processes and work instructions, while ensuring that all procedures and work instructions are formatted, numbered and tracked correctly.
•  Assist with setting up and conducting internal home office audits. This includes developing an internal audit schedule, audit reports, tracking of audit findings, signing or closing of audits and their findings, filing and retrieval for future review.
•  Assist with project audits, set up, notification, agenda, report documentation, sending audit reports to key people, and closing audits.
•  Maintain CWB certification binder which includes: keeping CWB Welding qualifications and reports up-to-date by requesting copies of Welder’s cards, sending updated list of personnel to CWB and maintain the CWB Welder qualification log.
•  Assist with the development of the Quality program and administration of orientation, including scheduling and tracking of training, and maintaining training logs.
•  Manage the document archival storage process (Iron Mountain) by ensuring the transmittal forms are filled out correctly, materials are labeled according to the work instruction and maintaining the archive storage spreadsheet.
•  Managing the Quality portion of bid packages, including compiling information, filing reports, managing reports based on bid outcomes

What You Bring To The Team: 

• Experience in an administrative or coordination role in the quality field.
• Construction industry knowledge and experience would be considered an asset.
• Above average computer skills utilizing MS Office application.
• Excellent communication skills.
• Ability to work as part of a team.
• Great customer service focus.
• Ability to liaise and form positive relationship with all levels of employees and management.
• Understand process formatting and manual formatting, example ISO formatting process.
• ISO knowledge is beneficial.
• Knowledge with procedure writing and formatting with flow charts and or flow lanes.
• Internal auditing experience is considered an asset.
• Technical writing is considered an asset.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.