Position Title:  Administrator, Billing

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Position Overview

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects.  Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Billing Administrator to help us get there!

Reporting to the Billing Supervisor, the Billing Administrator will be responsible for creating, maintaining and processing correct and current invoicing in SAP. This position requires the ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking. This position works as a liaison between offices and field workers and must possess knowledge of policies and procedures. 

Key Responsibilities 

• Create and maintain Customer Service Orders in SAP.
• Provide general administrative and project management support.
• Process invoices daily.
• Resolve invoicing disputes and communicate issues or roadblocks that need resolution with the clients.
• Coordinate with external vendors for timely invoicing.
• Coordinate between internal departments to ensure accurate information flow and contract invoicing.
• Monitor and provide job cost reports to management on active projects.
• Create and submit progress and final invoicing to accounts receivable.
• Provide data and input for month-end reconciliations.
• Ensure timelines are met and system is allocated correctly, with correct values.
• Maintain files and correspondence on active and completed projects.
• Perform other duties and responsibilities as required.

Required Knowledge and Experience 

• Experience working in a similar role within the construction industry.
• Strong communication skills, both oral and written.
• Strong computer skills- SAP, MS Excel/ Lotus, MS Word, MS Project.
• Self-motivated with strong organizational and multi-tasking skills.
• Ability to effectively manage several client groups and areas.
• Strong attention to detail.
• Ability to work accurately under pressure.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.