Position Title:  Administrator, Contracts

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

Reporting to the Senior Manager, Procurement and Subcontract, the Contracts Administrator will support the commercial and contract management of some major projects in civil. 

What You'll Do Here:

• Work with project delivery team to manage commercial/contractual issues.
• Change management, including schedule interpretation and claims administration.
• Maintain contractor filing system and administer project contracts; such as, project agreement, contracts, consultancy agreements, and purchase agreements.
• Ensure all contract deliverables and timelines are met while providing leadership to ensure commercial risk on project contracts are minimized.
• Take part in the drafting, review and negotiation phases of various downstream agreements.
• Monitor procurement scheduling and plans, facilitate competitive tendering process for materials, goods, services and equipment, including development of terms and conditions, scope and specification requirements, implementing and overseeing the bidding process with pre-qualified companies, evaluate submitted bids including tender analysis and recommendation.
• Engage with Aecon’s insurance advisors to develop appropriate Project insurance programs and coverages.
• Chair and document progress review meetings with individual contractors to monitor contractor performance and deliverables.
• Exercise proper judgment to engage with Aecon’s legal advisors to seek advice at the appropriate times.
• Support risk management implementation and mitigation plans to help identify potential risks for the project.
• Proactively analyze the risks associated with projects in the bid phase.
• Commercial and contract management of project close out/post practical completion, including defect liability period and O&M.
• Coordination of contract deliverables with other functions (e.g. Construction, Project Controls, Finance, etc.).
• Manage performance security for contractors (Performance bonding, letters of credit and contractor parental guarantees).
• Ensure compliance of overall procurement plans and Subcon SOP for procurement coordinators and specialists.

What You Bring to the Team:

• 3–5 years’ experience working for a contractor on a large-scale project.
• Legal, Engineering or Quantity Surveying degree or equivalent preferred
• Knowledge of construction law, Construction Act, negotiating and drafting construction contracts.
• Knowledge of project operations, policies, procedures, and strategic direction.
• Career progression from quantity surveyor would be an advantage
• Minimum of 3 years commercial/contract management experience on major projects working with different partners throughout the project life cycle from bid to contract closeout.
• Understanding of construction planning, scheduling and management.
• Experience dealing with labor obligations and their impact on the Project.
• Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay)
• Strong decision-making ability and negotiation skills

Reason for Vacancy: New

The expected pay range for this role is $80,000 - $100,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.  

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.