Position Title:  Administrator, Fuel

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon’s Corporate teams play a critical role in enabling success of Aecon’s operating sectors and major infrastructure projects across North America and internationally. Through multidisciplinary expertise, functional services and strategic partnership– our teams collaborate with executive leadership, operations, and project teams in a dynamic, matrixed environment to solve complex challenges and drive results.

The Fuel Administrator will be responsible for the end-to-end administration of corporate fuel card programs and 407 ETR transponders within a high-volume Shared Services environment. The position plays a critical role in ensuring accurate card and transponder management, maintaining compliance with company policies, and supporting billing and reconciliation processes. The Fuel Administrator will act as a key point of contact for employee inquiries, monitor transactions for irregularities, and collaborate with internal stakeholders to resolve issues efficiently, while also providing broader administrative and audit support to the Shared Services team.

What You'll Do Here:

• Perform full day-to-day administration for all Fuel Card Programs
• • • Manage Shared Fuel card mailbox
    • Issue, cancel, and update employee fuel cards as requested
    • Maintain accurate information to ensure fuel cards are correctly linked and billed
    • Assist with employee inquiries related to their corporate fuel cards
    • Monitor daily fuel card transactions and review exceptions, declines, and unusual activity
    • Investigate unauthorized transactions, disputed charges, and potential fuel misuse or fraud, and escalate as needed
    • Coordinate fuel card renewals and replacements
    • Maintain accurate cardholder records, driver IDs/PINs, and supporting documentation in accordance with company policy and audit requirements
    • Reconcile fuel card statements, prepare supporting documentation, and obtain internal approvals for payment processing

• Perform full day-to-day administration for all 407 ETR requests
• • • Issue, cancel, and update employee 407 Transponders as requested
    • Assist with employee inquiries related to their corporate 407 transponder
    • Maintain 407 ETR transponder inventory and assign transponders to authorized vehicles and drivers
    • Maintain accurate information to ensure transponders are correctly linked and billed
    • Coordinate replacement, return, and deactivation of lost, stolen, damaged, or inactive transponders
    • Review toll charges, investigate discrepancies, and coordinate resolution of 407 ETR billing issues or disputes

• Provide administrative support to Shared Services leadership team
• Assist with performing internal and external audits as required, maintaining user guides and forms, performing testing for any system changes / enhancements as required
• Act as back-up support for other members of the Fuel Administration team when required
• Additional duties as assigned

What You Bring to the Team:

• Effective interpersonal and communication skills, both written and oral
• Strong time management skills, with the ability to meet tight deadlines
• 1 – 2 years of accounting experience preferably in a high-volume environment in the construction industry
• SAP experience an asset
• Demonstrated computer software proficiency with Microsoft Office; Excel skills would be a strong asset
• Strong organizational skills to meet multiple deadlines, prioritize and execute multiple tasks, while maintaining attention to detail
• Flexibility to manage increased volume of work at month-end and year-end
• Desire to take ownership of tasks assigned and willingness to learn
• Ability to work effectively with limited supervision within a team environment
• Ability to multi-task and work under pressure in fast-paced environments
• Strong analytical skills

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office. 

Reason for vacancy: New

The expected salary range for this opportunity is $55,000-$60,000 per year

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.