Position Title:  Administrator, Travel and Expense

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

The Travel and Expense Administrator is responsible for the day-to-day administration and support of corporate credit card programs, employee expense reporting, and travel systems. This role ensures timely, accurate processing of expenses, provides guidance and support to employees across the organization, and helps maintain compliance with company policies and audit requirements. The successful candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced, high-volume environment while supporting shared services and cross-functional stakeholders. 

What You'll Do Here:

• Perform full day-to-day administration for all corporate credit card programs
• • • Manage corporate credit card mailbox
    • Issue, cancel, and update employee credit cards as requested
    • Adjust credit card limits according to company policy
    • Assist with employee inquiries related to their corporate cards
    • Contact employees who qualify for a corporate card
• Perform full day to day administration for non-Concur employee expenses
  • • Manage expenses Mailbox
    • Process manual expense claims in SAP timely as requested
    • Assist with employee inquiries related to non-Concur expenses
• Perform full day-to-day administration for Concur Expense
  • • Manage Concur Expense mailbox
    • Assist with employee inquiries and provide training
    • Contact employees with overdue expenses to ensure employee expense reports are completed on a timely basis
    • Review expense claims flagged for audit by Concur Verify
• Perform full day-to-day administration for Concur Travel
  • • Manage Concur Travel mailbox
    • Assist with employee inquiries and provide training
    • Set-Up and maintain travel profiles
• Provide administrative support to Shared Services leadership team
• Assist with performing internal and external audits as required
• Assist with maintaining user guides and forms
• Assist with performing testing for any system changes / enhancements as required
• Assist with reporting as required
• Act as back-up support for other members of the Travel and Expense team when required
• Additional duties as assigned

What You Bring to the Team:

• Effective interpersonal and communication skills, both written and oral
• 1-2 years of accounting experience preferably in a high-volume environment in the construction industry 
• SAP and Concur experience an asset
• Demonstrated computer software proficiency with Microsoft Office; Excel skills would be a strong asset
• Strong organizational skills to meet multiple deadlines, prioritize and execute multiple tasks, while maintaining attention to detail
• Flexibility to manage increased volume of work at month-end
• Desire to take ownership of tasks assigned and willingness to learn
• Ability to work effectively with limited supervision within a team environment
• Ability to multi-task and work under pressure in fast-paced environments
• Strong analytical skills

Please note this is a fully in office position. 

Reason for vacancy: Replacement

The expected salary range for this opportunity is $55,000-$60,000

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.