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Date:  Jan 23, 2023

Toronto, ON, CA

Operating Sector:  Major Projects East

Position Title:  Coordinator, Document Control

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.


Aecon is currently seeking a Document Control Coordinator to join our transformative infrastructure project within the GTA. Reporting to the Document Control Manager, the Document Control Coordinator is responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness.


What You’ll Do Here:

  • Responsible for the functioning and utilization of the document control system for the project
  • Accountable for maintaining project distribution matrix within EDMS (Aconex)
  • Assists in providing training and support to new project team members regarding appropriate document control practices and on the EDMS (Aconex)
  • Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner
  • Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
  • Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Requests and other documentation deemed critical by the project from start to finish
  • Assists project teams with creating and developing reports in EDMS system (Aconex)
  • Using Aconex, assists in the preparation of the end of project report 
  • Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
  • Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle
  • Ensures the receipt, capture, control and access of all project documents
  • Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
  • Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in both the project and client EDMS (Aconex/Unifier) systems in accordance with procedures and requirements for metadata for reporting/auditing
  • Assist with the coordination of the metadata and the process of storage for documents into the EDMS system by all internal and external parties
  • Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
  • Assist with post-construction document archival / retention including as per Project Agreement specifications


What You Bring to the Team:

  • Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience
  • A minimum of 2- 5 years document control experience in a construction project/site environment
  • Must have great time management and leadership skills
  • Prior experience using electronic document management (Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation
  • Proficient in electronic file management (e.g. Explorer and WinZip)
  • Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
  • Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
  • Ability to accurately and efficiently setup, create and maintain documentation metadata
  • Ability to interpret and implement processes, procedures, workflows and standards
  • Ability to document work tasks (work instructions)
  • Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
  • Excellent written and verbal communication skills
  • Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
  • Familiar with EDMS systems such as Aconex and/or Unifier


What Makes us Aecon Proud:

  • Engaging and agile workplace culture, collaborative and inclusive teams
  • Commitment to sustainability and to becoming a net-zero company by 2050
  • Investing in our people through a variety of learning and development programs such as Aecon University, BluePrint leadership program, and Project Management Academy
  • Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more.
  • Tuition reimbursement opportunities
  • Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more
  • Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. If you require accommodation during any step of the application process, please click here.