Position Title:  Coordinator, Immigration & Mobility

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Company operating name: Aecon Construction Group Inc.

Business legal name: Aecon Construction Group Inc.

Business address: 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6  

Title of position: Immigration & Mobility Coordinator    

NOC: 12101 – Human resources and recruitment officers

Location of Work: Toronto, Ontario and across Canada  

Office Location: Work is located at 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6 and Aecon sites across Canada  

Terms of Employment: This is a full-time, permanent position

Employment Conditions: Day, Morning, Evening

Start Date: As soon as possible

Number of positions: 1

Travel Requirements: Travel will be required to Aecon’s sites throughout Canada

Language: Must speak, read, and write in English

Key Responsibilities

• Serve as a trusted advisor for our clients, with the expertise to advise on US and international immigration and tax laws and provide exceptional relocation services, ensuring successful integration of employees and their families into new countries
• Provide US and international project mobility guidance and support, including researching visa and work permit requirements
• Provide support for LMIA’s and Canadian work permits
• Facilitate the smooth transition of cross-border talent by liaising between the employee, HR, payroll, benefits, tax and operations
• Manage tax process and filing requirements for employees, including preparation of secondment agreements and certificates of coverage, TEQ repayment tracking and act as the liaison between accountant and employees to manage tax returns and refunds
• Under Director’s supervision, conduct research and benchmarking and remain current on emerging legislation and best practices within the field of immigration and mobility
• Develop and enhance templates, checklists, brochures and policies for cross-border and international projects, including developing a US playbook, managing US SharePoint site and compiling and maintaining Business Traveler Policy
• Provide strategic input into the continued development of ‘best in class’ mobility programs and practices
• Audit and track employee’s travel outside of their home country
• Source relevant service providers internationally and in the US and make recommendations to the Director
• Provide comprehensive relocation support for arriving and departing expats, including; housing, shipping of personal goods, setting up bank accounts, school enrollment, vehicle assignments as required
• Develop and recommend overall global mobility policies and programs for the organization, as well as specific enhancements to current policies, programs and practices
• Develop, manage and foster key relationships with vendors such as realtors, movers, tax advisors, relocation providers, etc.
• Advise employees on international and domestic moves
• Maintain crossborder policies and templates

Required Knowledge and Skills

• Post-secondary education in a field related to personnel management such as business administration, industrial relations, commerce or completion of a professional development program in personnel administration or equivalent
• 2-3 years’ experience working in immigration
• 2-3 years’ experience working in mobility
• 2-3 years’ experience working in human resources or talent acquisition
• 2-3 years’ experience working in recruitment, sourcing and hiring talent
• Previous experience supporting construction industry in HR capacity
• Strong understanding of Canadian and/or US immigration laws
• Ability to work in a fast paced, dynamic and matrixed environment / structure with high resiliency
• Superior problem solving skills, ability to demonstrate agility in creating valuable solutions to complex issues quickly
• Proven ability to maintain confidential information
• Demonstrated attention to detail
• Strategic thinker
• Ability to prioritize and balance multiple assignments and accountabilities
• Tactful and effective written and verbal communication skills, ability to interact with all levels
• within the organization and influence as required
• Strong reporting, analytical and process improvement skills
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
• Demonstrated ability to build strong partnerships with all level of employees through intuitive business insight and personal credibility; this includes the ability to make recommendations and influence outcomes
• Desire to effect change and suggest process improvements with ability to implement and deliver timely results

Compensation and Benefits

• $66,000 to $68,000 annually
• Work 37.5 hours/week
• Health benefits, such as prescription drug, medical services, dental and vision, and emergency out-of-country coverage, administered through our carrier, Canada Life
• Income replacement benefits such as short and long term disability insurance, life and accidental death and dismemberment insurance
• Investment plans, such as a Defined Contribution Pension Plan (DCPP), Group Registered Retirement savings Plan (RRSP), Employee Share Purchase Program (ESPP)
• Employee and family wellness tools, as offered through our Employee Assistance Program
• Vacation and other paid and unpaid leaves of absence programs
• Other benefits such as tuition reimbursement, employee discounts and subsidies
• Might be eligible to receive annual pay increases and bonuses in excess of 2% as determined by the company and consistent with current market standards

Working Conditions and Environment

• Primary work location at 20 Carlson Court Toronto, Ontario M9W 7K6 with work and travel required throughout Canada
• Project, training and business-related travel may be required.
• Exposure to construction work site environment in all seasons
• Relocation within Canada may be required. Relocation costs covered by employer

Contact Information and How to Apply:

Mail: Suite 105, 20 Carlson Court, Toronto, Ontario M9W 7K6

Telephone: 416-297-2600

Fax: 403-695-3090

Email: gmrecruitment@aecon.com

Website: www.aecon.com

Aecon is an equal opportunity employer.

Upon request, Aecon accommodates candidates with disabilities throughout the hiring process.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.