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Date:  Jun 23, 2022

Toronto, ON, CA

Operating Sector:  Concessions

Position Title:  Document Control Manager - GO Rail Expansion (RER)

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?

Aecon Concessions and Deutsche Bahn International Operations have formed a partnership to operate and maintain the Regional Express Rail (RER) network in the Greater Hamilton and Toronto Area (GHTA), Canada.

The partnership will be called ONxpress Operations Inc and the combined experience and capability of the ONxpress partnership enable us to bring the international experience of designing, constructing, and operating rapid transit solutions in high-density population and urbanization locations.

The Document Control Manager is responsible to manage and oversee all document control activities for the ONxpress Operations team, as part of the GO Expansion – On-Corridor Works package.  The Document Control Manager, based in Toronto, will oversee a document control team, and will work closely with staff from all departments within the Operations team, and with our project partners.  As a leader in document control and management, you will champion the process within the organization, and a drive for continuous improvement.  


What You’ll Do Here:

  • Create document control guidelines and responsibilities and ensure these are executed and followed appropriately
  • Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
  • Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements
  • Act as the main point of contact for document control with internal and external stakeholders
  • Establish document management best practices and opportunities for continuous improvement
  • Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering
  • Design and implement detailed work instructions to support the approved procedures
  • Ensure all document management equipment (hardware, software, etc.) is effectively maintained
  • Ensures all document management equipment (hardware, software, etc.) is maintained
  • Manages and maintains department budget and headcount
  • Monitor staff performance and quality of work through providing coaching/mentoring and training 
  • If required, set up hard copy filling system with wet signature hard copy filing
  • Champion the development of improved document workflows to reduce timelines 


What You Bring to the Team:

  • College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience
  • A minimum of 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a lead document control role
  • Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools
  • Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities
  • Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines
  • Knowledge of rail engineering, operations and maintenance terminology is an asset
  • Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex
  • Highly proficient with Microsoft Office Suite
  • Strong EDMS skills, including systems such as SharePoint, Aconex, etc.



Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.


If you require accommodation during any step of the application process please click here.