Date:  Nov 28, 2020

Toronto, ON, CA

Operating Sector:  Civil East

Estimating Administrator / Coordinator (contract)

At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.



Position Overview

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We are proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.


Reporting to the Estimating Manager, the Estimating Administrator / Coordinator will be responsible for supporting the Estimating and Operations teams in the successful preparation of competitive bids on various construction projects across the province of Ontario. The successful candidate will be a part of a fast-paced environment where a collaborative, multi-tasking approach and high attention to detail will be essential to the success of the team.

This position is a 12 to 14 month contract role. 

Key Responsibilities

  • Order and print tender documents, upload tenders to the internal shared drive and execute printed copies.
  • Coordinate and assist with the Bonding/Insurance request forms with the estimators and Bonding company.
  • Enter Tender items into Excel to allow for easy upload it into the Hard Dollar estimating program.
  • Organize, log, distribute and save bid inquiries and addenda.
  • Maintain Tender list and Hard Dollar files with changes as required.
  • Prepare tenders for submission including but not limited to: coordination of signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB certificates, etc.
  • Facilitate dry-runs with the estimator prior to Tender closing to ensure all information is accurate.
  • Writing in Tender pricing by hand or entering unit prices via Bids & Tenders for non-MTO tenders.
  • Submission of MTO tenders on RAQS/MERX, including submission of TRF’s, Summary Bid Submission Forms, and Itemized Bid Forms.
  • Distribution of the tender results internally and to the bonding company.
  • Preparation of statutory declarations/WSIB for all monthly progress payments.
  • Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.
  • Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.
  • Process Contracts on awarded Tenders.
  • Update project & insurance tracking spreadsheets.
  • Collaborate with Contracts Manager for the Notice of Project.
  • Prepare and update resumes of key personnel.
  • Assist with pre-qualifications, expression of interests’ and RFP’s.
  • Other duties as assigned.


Required Knowledge and Experience

  • Post-secondary education or professional equivalent experiences.
  • Highly organized and strong attention to detail.
  • Strong time management skills.
  • Strong computer skills – working knowledge of Microsoft Software including: Teams, Outlook, Word (specifically formatting) and Excel.
  • Strong communication skills – oral and written.
  • Ability to think outside the box.
  • Ability to work accurately and remain calm under pressure.
  • Ability to work well with others as a team.
  • Multi-task oriented.
  • Results oriented.
  • Analytical skills.
  • Ability to follow process and respond/adapt to change.
  • Capable of reading and understanding Tender document requirements.
  • Industry experience preferred.
  • Knowledge of the following bidding systems: RAQs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire.


Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.


If you require accommodation during any step of the application process please click here.