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Date:  Sep 23, 2022

Toronto, ON, CA

Operating Sector:  Human Resources

Position Title:  Human Resources Administrator

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?

Reporting to the Human Resources Manager, Utilities, the Human Resources Administrator will provide administrative and coordination support to the Utilities Human Resources and Operations team. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment. 


* Please note, this is an 8-month contract with the possibility of extension.  


What You’ll Do Here:

  • Responsible for working closely with HR and payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, compensation changes, taxable benefits, project uplifts.
  • Responsible for salary reports and ensuring data accuracy and integrity.  
  • In charge of investigating and answering employee questions associated with their pay acting as a liaison between the employee and salary payroll department & hourly payroll department.  
  • Participate in data audits.
  • Generate new and ad hoc HRIS reports as needed by the HR department.  
  • Monitor vacation tracking and coordinate end of year vacation roll over process.
  • Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date.
  • Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.  
  • Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT
  • Act as liaison between HR, new hire and managers regarding onboarding information. 


What You Bring to the Team:


  • Experience working in a fast-paced operational environment such as construction is an asset.
  • Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables. 
  • Experience with SAP and Success Factors is an asset. 
  • Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
  • Excellent problem solving skills.
  • Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders. 
  • Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint). 
  • Post-secondary educaiton with a major in Human Resources or related field.


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.


We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.