Position Title:  Human Resources Data Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

The HR Data Administrator provides administrative and data entry support for employee records within Aecon’s HR systems, primarily SAP SuccessFactors. This role is responsible for processing routine and standardized HR transactions, maintaining accurate employee data, and supporting HR teams with data‑related requests.

The position focuses on accuracy, consistency, and timeliness, working within established processes and guidelines, and escalating more complex issues to senior HRIS or HR Systems team members as needed.

Please note this is a 12-month contract opportunity.

What You’ll Do Here:

HR Data Administration

• Process routine employee transactions in SuccessFactors, including new hires, rehires, transfers, job changes, terminations, and data corrections, following documented procedures
• Enter and update employee information such as job details, organizational assignments, employment status, effective dates, and basic personal data
• Support future‑dated and back‑dated changes as required, ensuring records align with approved documentation
• Maintain organized and complete employee records, ensuring required approvals and supporting documentation are on file

Data Accuracy & Quality

• Review data for completeness and accuracy prior to submission or approval
• Identify obvious data inconsistencies or missing information and follow up with the necessary parties to resolve
• Support periodic data audits and clean‑up activities as directed by the HR Systems team
• Adhere to established data standards, naming conventions, and governance practices

HRIS & Ticket Support

• Receive and process HR data requests through the ticketing system or intake process
• Act as a point of contact for basic HR data inquiries from HR, HCM and Payroll
• Escalate non‑standard, complex, or system‑related issues to senior team members with appropriate details and documentation
• Support testing activities for system updates by validating data or completing assigned test cases

Cross‑Functional Support

• Coordinate with HCM, Payroll, and HR teams to ensure employee data changes are completed accurately and on time
• Follow defined handoffs and timelines to support payroll processing and downstream system updates
• Communicate clearly and professionally with internal stakeholders regarding status and completion of requests

Process Adherence & Improvement

• Follow documented procedures and checklists for HR data processing
• Flag recurring issues, unclear instructions, or process gaps to the HR Systems team
• Assist with updating job aids or reference materials as processes evolve

What You Bring to the Team:

• Post‑secondary education in Human Resources, Business Administration, or a related field
• 1–3 years of experience in HR administration, data entry, or HR operations support
• Experience working with HR systems or databases (SuccessFactors experience is an asset)
• Strong attention to detail and accuracy
• Ability to manage multiple requests and meet deadlines in a structured environment
• Clear written and verbal communication skills

Preferred Qualifications

• Exposure to SAP SuccessFactors Employee Central
• Experience supporting payroll‑related data changes
• Experience working in a shared services or ticket‑based support model
• Familiarity with HR documentation and record‑keeping requirements

Reason for vacancy: New position

The expected salary range for this opportunity is $50,000-$55,000

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.