Position Title:  Office Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The Office Administrator will provide front line administrative and office management support for a government regulated infrastructure project. This role sits in the reception area of the project office and plays a critical role in maintaining office security, supporting senior project leadership, and ensuring administrative processes align with federal security and confidentiality requirements.

Operating in a controlled and compliance driven environment, the successful candidate will demonstrate strong judgment, discretion, and organizational skills while supporting day to day project operations.

What You’ll Do Here:

• Serve as the first point of contact at the project office reception area
• Verify identification and credentials to ensure only authorized personnel and approved visitors are granted access to the office, in collaboration with the Security Officer, ACSO
• Maintain visitor logs and follow site‑specific access and security protocols

• Manage boardroom schedules, meeting space bookings, and coordination of key project meetings, inclusive of providing administrative support to the Executive Project Management team

• Handle sensitive and confidential project information with discretion and professionalism
• Support document management practices aligned with internal project protocols. Ensuring information is stored, shared, and accessed appropriately in a secure environment
• Arrange catering, including ordering lunches and refreshments for meetings and project events
• Order and maintain office supplies and support general office readiness

What You Bring to the Team:

• Proven experience working in environments with heightened confidentiality and stringent information handling requirements
• Strong organizational and time management skills, with the ability to effectively prioritize and manage multiple tasks concurrently
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Previous experience providing office administration support within a government or public‑sector environment is considered an asset

Reason for vacancy: New

Pay Range: $60,000 - $80,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.