Position Title:  Project Coordinator, Design

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? As part of Aecon’s Utilities sector, the Aecon Utility Engineering (AUE) team plays a pivotal role in supporting construction through in-house engineering expertise.

We are seeking a Project Coordinator, Design to support our Hydro design team. This role is essential for ensuring project deliverables - the accuracy, on time, and aligned with client expectations through dedicated administrative and quality assurance support.

What You'll Do Here:

• Support designers by organizing project documentation and preparing GCF packages. Perform rigorous QA/QC reviews on all deliverables to ensure they meet internal standards and utility requirements prior to client submission
• Monitor project milestones and attainment metrics to ensure timely delivery
• Prepare invoice requests based on completed milestones and maintain accurate project databases, folders, and shared drives
• Assist with critical permit applications, including Form 1000 and Notices of Project
• Manage customer communication lists and draft notification materials for project-affected stakeholders
• Coordinate internal and external meetings by preparing agendas and recording minutes
• Assist management with planning team-building activities and client appreciation events while fostering an inclusive and collaborative culture

What You Bring to the Team:

• Post-secondary education in Project Management, Business Administration, or Engineering Technology
• 1–3 years of experience in project coordination or administrative support, preferably within the utilities or engineering sector
• Strong computer skills, specifically with the Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project tracking tools
• Exceptional attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills with the ability to handle confidential information professionally and work collaboratively across multi-disciplinary teams
• Comfort working in a hybrid environment with the ability to work independently or as part of a team

Salary Range:  The expected salary for this position is $50,000 - 70,000.  Individual pay is determined based on several factors such as work location, education, experience and unique skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.