Position Title:  QMS Coordinator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

POSITION SUMMARY
The Quality Management System Coordinator shall be responsible for controlling, maintaining, and sharing all documentation generated by the quality department, including Quality Management System (QMS) documents, Key Performance Indicators (KPI), Non-Conformance Reports (NCR), Inspection and Test Plans (ITP), and Opportunities for Improvement (OFI). The role requires a systems professional with experience in projects within the field of rail and transit, transportation, and infrastructure of similar size, complexity, and contractual value to this project
Reports to: Quality Director

The Quality Management System Coordinator’s key responsibilities are:

• Responsible for controlling, maintaining and sharing with CA all the documentation generated by quality department (QMS, KPI, NCR, ITP and OFI)
• Control and maintain all quality documentation in accordance with the Quality Management System (QMS).
• Ensure that all quality documents are properly stored, easily accessible, and shared with the Contracting Authority as required.
• Distribute documents to appropriate parties in a timely and secure manner, ensuring only the latest revisions are in circulation.
• Report directly to the Quality Director and liaise with the Contracting Authority on all matters relating to quality management.
• Comply with the comprehensive Design Quality Management Plan (DQMP) and Construction Quality Management Plan (CQMP).
• Distribute documents to appropriate parties in a timely and secure manner, ensuring only the latest revisions are in circulation.
• Conduct QMS Audits as directed by Quality Director
• Prepare documentation for internal and external audits.
• Coordinate with NEC documents control and manage/support quality team to ensure that Project Document Control Procedures are followed.
• Maintain a document transmittal log and ensure records are complete and up to date.
• Create and distribute all QMS-related meeting minutes.
• Provide training and guidance to team members on document control procedures and systems.

EDUCATION AND QUALIFICATIONS
• Bachelor’s degree in engineering, Quality Management, or a related field.
• Minimum of 5 years of experience in Document quality management in rail and transit, transportation, and infrastructure projects.
• ISO 9001:2015 Lead Auditor Certification

JOB REQUIREMENTS
• Professional experience in Quality Document Control within the field of rail and transit, transportation, and infrastructure projects of similar size, complexity, and contractual value.
• Experience in conducting ISO 9001 Audits on QMS Management Plans/Procedure• Previous experience in the use of document management programs (ACONEX)
• Previous experience in the use of programs for quality monitoring
• Proficiency in Power BI, Microsoft Office.
• Knowledge and experience in conducting training related to Quality Management Systems (QMS), including compliance with industry standards and best practices.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Excellent communication and coordination abilities.
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of civil, electrical, or rail engineering terminology is an advantage.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.