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Date:  Jan 7, 2023

Toronto, ON, CA

Operating Sector:  A6N Indigenous JV's & Pre-Construction

Position Title:  Tender/Proposal Administrator

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?  

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects.  Aecon Utilities is ready to become Canada’s #1 utility construction provider and we are looking for an Estimating Coordinator to help us get there!


Reporting to the Supervisor, Estimating Administration, the Tender/Proposal Administrator will be assisting with sourcing tender opportunities while supporting the estimating team during tender preparation and submission, as well as coordinating related contract administration and procurement functions for awarded projects.


What You Will Do Here:

  • Analyzes documents, specifications, proposals in preparation for pricing. Maintain Bid Tracking Database Enter and update new bid opportunities into Bid Tracking.
  • Perform a wide variety of estimating and proposal-related administrative functions.
  • Weekly/Monthly reports from Bid Tracking to Managers.
  • Prepare submission for RFI’s, RFQ’s, RFP’s, Tender calls.
  • Download tender documents from various bidding portals.
  • Administer Bonding / Security requirements for tendered and awarded projects.
  • Coordinate Insurance assessments and Certificates.
  • Appropriately distribute documentation upon project award.
  • Maintain Project Sheets / Resumes / Company Experience data.
  • Substantial Performance / Completion administration.
  • Departmental reporting and project file maintenance.
  • Mail / courier activities.
  • Maintain owner specifications database.
  • Support post project analysis and project reconciliation activities.
  • Presentations.
  • Notice of projects submissions to Ministry of Labour.
  • Departmental SharePoint site maintenance.
  • Perform other duties and responsibilities as required.
  • Able to perform in a fast-paced environment.
  • Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.


What You Bring to The Team

  • Relevant post-secondary education or 1-3 years related work experience.
  • Administration experience related to proppsals and/or estimating in the construction industry an asset.
  • Strong computer skills – MS Word, MS Excel, MS PowerPoint.
  • Sound computer skills – MS Project, Visio, SharePoint, Acrobat Writer, InDesign, Lotus.
  • Strong communicator – verbal and written. Ability to communicate in French would be considered an asset.
  • Self-motivated with effective multi-tasking skills.
  • Work well in a team environment.
  • Adaptable to a flexible work schedule when required to meet deadlines.
  • Ability to work accurately under pressure.
  • Construction related experience an asset.
  • Valid driver’s license.
  • Be a champion of inclusion and diversity.


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.


We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.