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Date:  Aug 5, 2022

Vancouver, British Columbia, CA

Operating Sector:  Major Projects West

Position Title:  Proposal Coordinator

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.  


We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!  


What is the Opportunity?
Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. 
Reporting to the Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects in Western Canada. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the proposals team, the Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
What You’ll Do Here:

  • Review and develop a detailed understanding of client proposal/bid requirements;
  • Develop proposal calendars and responsibility, project and key individual selection matrices;
  • Create templates for proposals, resumes and project sheets; 
  • Prepare, edit and format proposal/bid sections, resumes and project sheets in preparation for proposal/bid close-out; 
  • Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors; 
  • Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors;
  • Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content;
  • Gather and coordinate flow of information from subject matter experts to be used in the proposal;
  • Ensure that all content is supplied by the team to be compliant with the proposal requirements;
  • Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries);
  • Organize and schedule team meetings, prepare meeting agendas and take meeting minutes;
  • Print, package and deliver final proposal/bid submissions or submit electronically as required;
  • Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.);
  • Data entry to maintain accuracy of pursuit reports and scheduling;
  • Track and report on Key Performance Indicators (KPIs), and other team objectives;
  • Work with graphic designers to develop JV logos, binder and tab designs etc. and present to the consortium;
  • Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals;
  • Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team; 
  • Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging;
  • May be required to prepare period reports for senior management; and
  • Some travel may be required.

What You Bring to the Team:

  • Strong communication and writing skills – Required;
  • University-level degree in English studies or background in journalism, communications, marketing or related field – Required;
  • Ability to work in deadline-driven environment – Required; 
  • High degree of organizational skills – Required; 
  • Advanced skills in Microsoft Word, Excel and PowerPoint – Required;
  • Advanced skills in Adobe InDesign, Photoshop and Illustrator – Advantage; 
  • SharePoint administration experience – Advantage;
  • Marketing and design experience – Advantage;
  • Technical background with a discipline focus in civil, structural, related technical discipline or construction experience – Advantage;
  • Date Entry experience – Advantage;
  • HardDollar experience – Advantage;
  • Knowledge of Canadian Press style guide – Advantage; and 
  • A champion of inclusion and diversity.


Please note that a minimum of three writing samples from your past work will be required during the initial interview stages.


Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.


We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.