Position Title:  Proposal Coordinator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Reporting to the Senior Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects in Western Canada and the Western United States. The Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the pre-construction team, the Proposal Coordinator will work closely with internal stakeholders to develop high-quality submissions to secure new work. Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities. This is an in-office position Monday to Thursday located in downtown Vancouver. There is the option to work from home on Fridays.

What You'll Do Here:

• Review and develop a detailed understanding of client proposal/bid requirements
• Develop proposal calendars, responsibility matrices, and project and key individual selection matrices
• Create templates for proposals, resumes and project sheets
• Prepare, edit and format proposal/bid sections, resumes and project sheets
• Track and ensure timely proposal/bid deliverables required from internal partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors
• Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
• Gather and coordinate flow of information from subject matter experts
• Ensure that all content supplied by the team is compliant with the proposal requirements
• Prepare proposal narratives for various construction-related topics (methodologies, risk management, staff management, work plans, cover letters and summaries)
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
• Print, package and deliver final proposal/bid submissions or submit electronically as required
• Manage SharePoint or other document management systems (e.g., OneDrive)
• Data entry to maintain accuracy of pursuit reports and scheduling
• Work with graphic designers and proposal managers to develop JV logos, team branding, binder and tab designs, proposal graphics
• Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the pre-construction team
• Drive an inclusive culture to promote equity, welcome different perspectives and foster a sense of belonging
• Some travel may be required

 What You Bring to the Team:

• Strong communication and writing skills in English language
• A University-level degree in English, journalism, communications, marketing, business or related field
• Proficiency in Microsoft Word, Excel, PowerPoint and SharePoint
• Ability to work in a fast-paced, deadline-driven environment
• High degree of organization skills and attention to detail
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage and prioritize multiple assignments and tasks
• Ability to gather, synthesize and effectively present technical information for a range of audiences
• A champion of diversity and inclusion
• Proficiency in Adobe InDesign, Photoshop and Illustrator considered an asset  
• SharePoint administration experience considered an asset
• Marketing and graphic design experience considered an asset
• Knowledge of Canadian Press style guide considered an asset
• Technical construction background with a focus in civil, structural, or related discipline considered an asset

Please note that a minimum of three writing samples from your past work will be required during the initial interview stages.

The expected salary range for this position is $65,000-$80,000 per annum.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.