Position Title:  Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

• Process, track, and distribute invoices for approval.
• Create and process purchase requisitions.
• Receive and process packing slips for materials.
• Process and track accounts payable invoices.
• Establishes accounts with local suppliers for miscellaneous items for the site.
• Coordinate site access, office supplies and general site logistics.
• Assists with the creation and submission of project billings, including backup documentation and submission support.
• Maintains an organized filing system on site.
• Learn, interpret, and applies organizational policies, rules, and regulations.
• Assist with continuous improvement of administrative processes and systems.
• Maintain labour force tracking, including headcount and trade breakdowns, board allowance and vehicle allowance.
• Track apprentice hours and work classifications to support apprenticeship program requirements.
• Support onboarding and offboarding of site personnel.
• Accurate daily entry of hourly workforce timecards (repetitive movement data entry).
• Provide day to day administrative support to the Project Director, Project Managers, and site leadership team.
• Able to perform in a fast-paced environment.
• Prolonged sedentary positioning.
• On site work will be required.

What You Bring to the Team:

• Ability to work independently in a fast-paced, deadline-oriented environment.
• Proficiency in Excel and MS Office Suite. Exposure to construction project management & scheduling tools is an asset.
• High level of integrity, confidentiality and accountability.
• Ability to do detailed work with accuracy.
• Excellent verbal, written and interpersonal communication skills.
• Excellent customer service skills.
• Strong planning, organizational and task-monitoring skills.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.